Executive Assistant

Jobtailor; Brussel; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

AFME, based in Brussels, seeks an Executive Assistant to support the Advocacy Team and manage the European Public Policy Committee. You will handle diaries, travel, expense claims, CRM management, and document distribution for members and stakeholders.

The role requires fluency in English and French or Dutch, strong organizational skills, and experience in a European trade association or international firm. Office relocation and policy compliance are also part of the remit.

Qualifications

• Excellent interpersonal and communication skills.
• Highly organized with proactive, can-do attitude.
• Fluency in written and spoken English plus French or Dutch.
• Experience in a European trade association or international firm preferred.
• CRM experience and ability to manage multiple team members.

Responsabilités

• Provide executive assistance to AFME's Advocacy Team.
• Support the running of the European Public Policy Committee.
• Assist with diary, meeting and travel management, including expense claims.
• Manage CRM contacts and distribution lists for advocacy and events.
• Format, finalize, and distribute documents to members and stakeholders.
• Assist with AFME events, functions, and ad hoc projects.
• Support office relocation and ensure compliance with AFME policies.

Connaissances

Executive support

CRM management

MS Office

SharePoint

Multilingual communication

Outils

Concur

SharePoint

Description du poste

• Provide executive assistance to AFME's Advocacy Team
• Support the running of the European Public Policy Committee
• Assist the Advocacy Team in executing advocacy responsibilities, including assistance when travelling
• Support the Executive Assistant of the Head of Advocacy with back-office functions, including during an office relocation
• Manage diaries, meeting and call logistics, travel arrangements, and expense claims using Concur
• Manage CRM contacts and official sector distribution lists for advocacy and events
• Format, finalize, and distribute documents to members and stakeholders
• Assist with AFME events, functions, and ad hoc projects
• Manage logistical arrangements and documentation for European Public Policy Committee meetings
• Communicate with AFME Members regarding logistical arrangements
• Manage committee membership and distribution lists
• Maintain committee-related policies and procedures
• Support the AFME Brussels office move
• Ensure compliance with AFME policies and procedures
• Provide office support services and maintain an orderly work environment
• Assist with vendor and service contract management, including invoice processing

Requirements

• Good interpersonal and communication skills
• Proactive, extremely well-organised, and can-do attitude
• Problem solving skillsVery good attention to detail
• Calm demeanour and capable of working well under pressure
• Self-sufficient and able to work unsupervised and to meet deadlines
• Fluency in written and spoken English and French or Dutch
• Strong skills in MS Office including SharePoint
• Experience working for a European trade association or an international financial, professional services or law firm, ideally in a client or member facing role
• CRM and/or Copilot (or other) experience
• Experience supporting multiple team members simultaneously
• Additional European languages

Core Competencies

Demonstrates strong organizational and communication capabilities while providing executive assistance and managing logistical arrangements for advocacy teams. Proficient in CRM management and MS Office tools, with a focus on attention to detail and compliance with policies.

Highest-signal resume keywords

• Executive Assistance
• CRM Management
• MS Office Proficiency
• Fluency in English and French or Dutch
• Event Coordination

ATS Optimization Keywords

Hard Skills

• CRM Experience
• MS Office Skills
• Document Formatting
• Expense Claims Management
• Logistical Coordination

Soft Skills

• Interpersonal Skills
• Communication Skills
• Problem Solving
• Attention to Detail
• Organizational Skills

Industry Keywords

• European Trade Association
• International Financial Services
• Professional Services
• Law Firm
• Client Facing Role

Tools & Technologies

• Concur
• SharePoint