Event management internship - sept -> dec 26

Beautiful Sports; Brussel Hoofdstad; Remote; EUR 33,000 - 47,000; Full time

Job summary

Beautiful Sports is seeking an events coordinator to manage client relationships, work autonomously, and apply technical expertise across our sporting events.

You will handle logistical support, inventory maintenance, on-site event coordination, liaising with external providers, coordinating participants, and producing post-event reports, while also assisting with administrative tasks for annual leagues and events.

Responsibilities

• Logistical Support: Manage the organisation and preparation of sports events.
• Monitor the inventory of equipment useful for events, ensure stock availability and organise their maintenance.
• Event Coordination: Assist in the setup and on-site management during events (installation, logistics, security).
• Be the point of contact for external providers (caterers, security, technical services).
• Supervise the setup and dismantling of the venues for our events.
• Management of Partners and Participants: Assist in communication with sports teams, referees, and other stakeholders.
• Coordinate the reception of participants and ensure they have all the necessary information.
• Manage registrations, participant lists and event-related information.
• Monitoring and Reporting: Produce post-event reports to evaluate operational performance and identify areas for improvement.
• Collect feedback from participants and partners.
• Contribute to the preparation of summary presentations for the team.
• Administrative Support: Assist with customer support related to our annual leagues and sporting events.
• Participate in the preparation of logistical files and necessary permit requests

Job description

Client relationship

Autonomy

Technical expertise

Responsibilities :

• Logistical Support :
  • Manage the organisation and preparation of sports events.
• Monitor the inventory of equipment useful for events, ensure stock availability and organise their maintenance.
• Event Coordination :
  • Assist in the setup and on-site management during events (installation, logistics, security).
  • Be the point of contact for external providers (caterers, security, technical services).
  • Supervise the setup and dismantling of the venues for our events.
• Management of Partners and Participants :
  • Assist in communication with sports teams, referees, and other stakeholders.
  • Coordinate the reception of participants and ensure they have all the necessary information.
  • Manage registrations, participant lists and event-related information.
• Monitoring and Reporting :
  • Produce post-event reports to evaluate operational performance and identify areas for improvement.
  • Collect feedback from participants and partners.
  • Contribute to the preparation of summary presentations for the team.
• Administrative Support :
  • Assist with customer support related to our annual leagues and sporting events.
  • Participate in the preparation of logistical files and necessary permit requests