Employé Administratif

UNIQUE; Sint-Joost-ten-Node; On-site; EUR 28,000 - 36,000; Full time

Job summary

UNIQUE is seeking an Administrative Assistant attached to the International and Institutional Affairs Department – Mobility and Congress. The role focuses on managing department emails, secretarial tasks, and document processing to keep workflows running smoothly.

You will support team members, coordinate content creation requests, plan copy timelines, ensure SEO-aligned content, coordinate translations, and handle CMS integration following production processes.

Responsibilities

• Administering the management of the department's email inquiries and secretarial tasks.
• Processing various documents.
• Providing administrative support to team members.
• Receive briefings and requests for content creation from the various stakeholders in the organisation
• Plan the copy work and communicate clear deadlines to the stakeholders, taking into account potential back-and-forth and validation.
• Create content in line with the Thalys tone of voice and internal processes, taking account of SEO constraints
• Ensuring that the content is validated by the various stakeholders before being sent to the translators
• Reviewing the content once it has been translated and integrating it into our CMS according to the production process

Job description

Job Function

The hired individual will be attached to the International and Institutional Affairs Department – Mobility and Congress, primarily responsible for administrative management of the department.

• Administering the management of the department's email inquiries and secretarial tasks.
• Processing various documents.
• Providing administrative support to team members.
• Receive briefings and requests for content creation from the various stakeholders in the organisation
• Plan the copy work and communicate clear deadlines to the stakeholders, taking into account potential back-and-forth and validation.
• Create content in line with the Thalys tone of voice and internal processes, taking account of SEO constraints
• Ensuring that the content is validated by the various stakeholders before being sent to the translators
• Reviewing the content once it has been translated and integrating it into our CMS according to the production process