E&I Loop Folder Coordinator

NES Fircroft; Antwerpen; On-site; EUR 60,000 - 80,000; Full time

Job summary

NES Fircroft is seeking an experienced E&I Loop Folder Coordinator for a project in Antwerp, Belgium. The role focuses on coordinating E&I completion documentation, managing loop folders and maintaining completion databases to support construction, commissioning and handover of plant systems.

You will work with discipline supervisors, QC, commissioning and project teams to ensure inspection records and loop folder data are complete and accessible for milestones.

Qualifications

• Solid background in E&I disciplines.
• Experience coordinating loop folders and completion docs.
• Understanding of construction completion and turnover processes.
• Experience with completion databases in construction.
• Min 3 years with GoCompletions or similar.
• Experience managing quality docs, inspection records, punch lists and discrepancies.
• Strong IT skills, especially Excel with formulas, pivots, sorting.

Responsibilities

• Set up, populate and maintain the project's completion and turnover database.
• Coordinate with E&I supervisors to organise and track field inspections.
• Ensure inspection records, quality documentation and loop folder information are collected and indexed.
• Coordinate completion activities to meet project objectives and schedules.
• Identify documentation gaps and work with QC/Turnover to resolve issues.
• Maintain updates to the completion management system and databases.
• Track and close punch list items.
• Review engineering data and manage discrepancy reports.
• Provide technical support to users of the completion system.

Skills

E&I discipline

Loop folder coordination

Completion documentation

Quality documentation

Excel

Discrepancy reports

Project coordination

Turnover processes

Communication skills

Data management

Tools

GoCompletions

Job description

We are currently recruiting for an experienced E&I Loop Folder Coordinator to join a leading client on a project based in Antwerp Belguim.

This role will focus on coordinating Electrical and Instrumentation (E&I) completion documentation, managing loop folders and maintaining completion databases to support construction, commissioning and the systematic handover of plant systems.

Working closely with discipline supervisors, quality control, commissioning and project management teams, you will ensure that inspection records, loop folders and completion documentation are accurately maintained and available to support project milestones.

Key Responsibilities

• Set up, populate and maintain the project's completion and turnover database.


• Coordinate with E&I discipline supervisors to organise and track field inspections.


• Ensure inspection records, quality documentation and loop folder information are progressively collected, indexed and maintained.


• Coordinate completion activities to ensure project objectives, procedures and schedules are achieved.


• Identify documentation deficiencies and work with the QC Manager and Turnover Coordinator to resolve outstanding issues.


• Maintain accurate and timely updates to the completion management system.


• Track and monitor punch list items through to closure.


• Review engineering input data and generate and manage discrepancy reports.


• Provide technical support to users of the completion management system and associated databases.

Experience and Skills Required

• Solid background in Electrical and Instrumentation (E&I) disciplines.


• Proven experience coordinating E&I loop folders, completion documentation or commissioning records.


• Good understanding of construction completion, commissioning and turnover processes.


• Experience implementing, maintaining or managing completion management databases within the construction industry.


• Minimum three years' experience using GoCompletions or an equivalent completion management system.


• Experience managing quality documentation, inspection records, punch lists and discrepancy reports.


• Strong IT skills, particularly Microsoft Excel, including formulas, pivot tables, filtering and sorting.


• Experience importing, exporting, validating and maintaining project completion data.


• Strong organisational and communication skills, with the ability to coordinate multiple stakeholders and maintain accurate project records.


• Ability to identify documentation gaps, resolve data discrepancies and support timely system handover.

Location and Work Eligibility

Candidates must already hold the legal right to work in Europe.

Applicants must be able to meet the project's location, mobilisation and work authorisation requirements.