E&I LOOP FOLDER COORDINATOR

Sitec Quality Group; Antwerpen; On-site; EUR 60,000 - 90,000; Full time

Job summary

Sitec Quality Group seeks an experienced E&I Loop Folder Coordinator to coordinate the preparation, review and close-out of electrical and instrumentation loop folders on site. You will work with construction, quality, commissioning and subcontractor teams to track documentation and loop-check progress, resolve issues, and support safe testing, completion and handover.

Your role requires assessing loop diagrams, instrument data sheets, wiring diagrams and ITPs, ensuring completeness, and

Qualifications

• Previous experience as an E&I Loop Folder Coordinator, completion coordinator or similar role on industrial, energy, oil and gas, petrochemical or infrastructure projects.
• Good understanding of electrical and instrumentation construction, inspection, testing, loop checking and commissioning processes.
• Experience preparing, reviewing and tracking loop folders and associated completion documentation.
• Ability to interpret loop diagrams, instrument data sheets, wiring diagrams, cable schedules, layouts, specifications and project procedures.
• Understanding of loop folder contents, inspection and test plans (ITPs), check sheets, test records and acceptance requirements.
• Familiarity with punch lists, quality records, non-conformance processes and system handover requirements.
• Experience coordinating activities across construction, quality, commissioning and subcontractor teams.
• Strong organisational skills, attention to detail and ability to track progress and follow up outstanding actions.
• Commitment to HSE requirements and safe working practices.

Responsibilities

• Coordinate the preparation, review and close-out of E&I loop folders in accordance with project procedures and schedules.
• Verify that loop folder contents are complete and consistent with approved drawings, specifications and project documentation.
• Track loop folder status, inspection readiness, loop-check progress, outstanding actions and final completion.
• Liaise with construction, quality, commissioning and subcontractor personnel to coordinate loop folder activities and resolve constraints.
• Identify missing documents, incomplete installation work, access issues or other impediments to inspection and testing, and follow up actions to support resolution.
• Coordinate the availability and collation of inspection records, calibration certificates, check sheets and test documentation.
• Support the planning and coordination of E&I inspections, continuity and insulation testing, instrument checks and loop testing in accordance with approved procedures.
• Monitor punch items and outstanding corrective work, and coordinate follow-up through to completion.
• Maintain accurate loop folder registers, trackers and status reports, and provide regular progress updates to project management.
• Support pre-commissioning, commissioning and system handover by ensuring that loop folder documentation is complete, accurate and properly organised.
• Escalate quality, schedule and resource issues that may affect loop folder completion or project delivery.

Skills

Experience in E&I loop folders

Electrical & Instrumentation processes

Loop folders & completion docs

Interpretation of diagrams & datas

ITPs, check sheets & test records

Quality records, punch lists

Coordination across teams

Attention to detail

HSE compliance

Job description

We are seeking an experienced E&I Loop Folder Coordinator to coordinate the preparation, review and close-out of electrical and instrumentation loop folders on site. The successful candidate will work closely with construction, quality, commissioning and subcontractor teams to track documentation and loop-check progress, resolve outstanding issues, and support safe and timely testing, completion and handover activities.

Required experience / qualifications

• Previous experience as an E&I Loop Folder Coordinator, completion coordinator or in a similar role on industrial, energy, oil and gas, petrochemical or infrastructure projects.

• Good understanding of electrical and instrumentation construction, inspection, testing, loop checking and commissioning processes.

• Experience preparing, reviewing and tracking loop folders and associated completion documentation.

• Ability to interpret loop diagrams, instrument data sheets, wiring diagrams, cable schedules, layouts, specifications and project procedures.

• Understanding of loop folder contents, inspection and test plans (ITPs), check sheets, test records and acceptance requirements.

• Familiarity with punch lists, quality records, non-conformance processes and system handover requirements.

• Experience coordinating activities across construction, quality, commissioning and subcontractor teams.

• Strong organisational skills, attention to detail and ability to track progress and follow up outstanding actions.

• Commitment to HSE requirements and safe working practices.

Main tasks and responsibilities

• Coordinate the preparation, review and close-out of E&I loop folders in accordance with project procedures and schedules.

• Verify that loop folder contents are complete and consistent with approved drawings, specifications and project documentation.

• Track loop folder status, inspection readiness, loop-check progress, outstanding actions and final completion.

• Liaise with construction, quality, commissioning and subcontractor personnel to coordinate loop folder activities and resolve constraints.

• Identify missing documents, incomplete installation work, access issues or other impediments to inspection and testing, and follow up actions to support resolution.

• Coordinate the availability and collation of inspection records, calibration certificates, check sheets and test documentation.

• Support the planning and coordination of E&I inspections, continuity and insulation testing, instrument checks and loop testing in accordance with approved procedures.

• Monitor punch items and outstanding corrective work, and coordinate follow-up through to completion.

• Maintain accurate loop folder registers, trackers and status reports, and provide regular progress updates to project management.

• Support pre-commissioning, commissioning and system handover by ensuring that loop folder documentation is complete, accurate and properly organised.

• Escalate quality, schedule and resource issues that may affect loop folder completion or project delivery.

Field safety responsibilities

• Ensure that E&I inspection, testing and loop-check activities are coordinated in accordance with project HSE procedures and applicable site requirements.

• Confirm that relevant permits, risk assessments and approved procedures are in place before site activities begin.

• Remain alert to unsafe acts, behaviours and conditions, and take appropriate action to address and report them.