Cyber Security Operations Coordinator – On-site in Mons

Spektrum; Henegouwen; On-site; EUR 38,000 - 48,000; Full time

Job summary

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We are seeking an experienced administrative professional to support branch activities in Mons, Belgium.

The role includes travel arrangements, onboarding/offboarding, calendar management, meeting coordination, and maintaining trackers using Power BI, SharePoint, Jira, and Excel.

Qualifications

• Demonstrated professional experience in administrative or office support functions involving document preparation, records management, coordination and data maintenance.
• Experience supporting technical, Cyber Security, IT or similar operational environments would be considered an advantage.
• The contractor shall have a good understanding of Cyber Security principles, concepts and terminology, sufficient to work effectively with Cyber Security professionals and technical documentation.
• The contractor shall demonstrate awareness of the sensitive and confidential nature of Cyber Security information and apply appropriate information-handling practices.
• Advanced proficiency in Microsoft Word, including professional document formatting, templates, styles, tables, Track Changes and document review.
• Good proficiency in Microsoft Excel, including maintenance of trackers, sorting and filtering, basic formulas and data validation.
• Good proficiency in Microsoft PowerPoint for preparation and formatting of presentations and briefing material.
• Good working knowledge of Microsoft Outlook and Teams for correspondence, coordination and collaboration.
• Experience with SharePoint or similar document management systems, including document repositories and version control.
• Ability to work effectively with ITSM/ticketing systems, including creation, monitoring and follow-up of service requests.
• Strong organisational skills and the ability to manage multiple tasks, priorities, deadlines and follow-up actions.
• Excellent proofreading, document quality assurance and attention-to-detail skills.
• Good working knowledge of Microsoft Outlook and Teams for correspondence, coordination and collaboration.

Responsibilities

• Support the planning and administration of official travel arrangements.
• Support onboarding and offboarding administrative activities for Branch personnel.
• Track Branch training requirements, requests, approvals, and related follow-up actions.
• Manage the Branch Head's calendar, including scheduling, prioritisation, coordination, and deconfliction of engagements.
• Coordinate and support Branch-level meetings, including preparation of agendas, recording of minutes, tracking of actions and decisions, and follow-up with responsible stakeholders.
• Maintain Branch-level decision, action, and follow-up trackers.
• Draft and coordinate internal communications on behalf of the Branch Head.
• Serve as the primary administrative point of contact for crossbranch queries and coordination matters.
• Track key service delivery milestones and artefacts, including kick-off dates, reviews, deliverables, and final reports.
• Raise, coordinate, and track purchase requests and associated administrative actions.
• Follow up with customers and internal stakeholders on matters related to travel, procurement, and time allocation.
• Support the tracking, reconciliation, and reporting of resource time allocation.
• Maintain accurate and up-to-date Branch information and records in relevant tools and platforms, including Power BI, SharePoint, Confluence, Jira, ServiceNow, and Excel-based trackers.
• Perform additional administrative and coordination duties directly related to the Assess Branch mission, as reasonably requested by the Branch Head and within the scope of this Statement of Work.

Skills

Organisational skills

Attention to detail

Communication

Teamwork

Time management

Education

Higher secondary education + relevant professional experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook/Teams

SharePoint

Jira

ServiceNow

Power BI

Job description

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We are seeking an experienced administrative professional to support branch activities in Mons, Belgium.

The role includes travel arrangements, onboarding/offboarding, calendar management, meeting coordination, and maintaining trackers using Power BI, SharePoint, Jira, and Excel.