Cyber Security Operations & Administration Specialist

UpcoMinds; Henegouwen; On-site; EUR 85,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Aerospace & Defence sector

Growth opportunities

Collaborative environment

Job summary

UpcoMinds seeks a highly organized Cyber Security Operations Support Specialist to back NATO Branch operations in Mons, Belgium. The role covers admin, travel, onboarding, procurement, meetings, and documentation with strict handling of confidential information.

Ideal candidates bring IT/Cyber Security familiarity, strong communication, and meticulous organisation. NATO clearance is required; excellent English is essential.

Qualifications

• Experience in administrative or office support roles with document preparation, records management, coordination and data maintenance.

Responsibilities

• Coordinate and administer official travel arrangements.
• Support personnel onboarding and offboarding activities.
• Monitor training requirements, requests, approvals, and follow-up actions.
• Manage the Branch Head’s calendar, scheduling and coordination of meetings.
• Organise branch-level meetings, prepare agendas, record minutes, and follow up on actions.
• Maintain decision, action, and follow-up trackers.
• Draft and coordinate internal communications for the Branch Head.
• Act as primary admin contact for cross-branch coordination and enquiries.
• Track service delivery milestones, project kick-off dates, reviews and reports.
• Raise and monitor purchase requests and related admin activities.
• Interface with customers and internal stakeholders on travel, procurement and resource allocation.
• Support resource time tracking, reconciliation and reporting.
• Maintain accurate records across systems including SharePoint, Confluence, Jira, ServiceNow, Power BI and Excel.
• Provide additional admin and coordination support as needed.

Skills

Administrative experience

Documentation

Coordination

English proficiency

Cyber security knowledge

Onboarding/offboarding

Information management

Education

Higher secondary education

Tools

SharePoint

Confluence

Jira

ServiceNow

Power BI

Excel

Word

Job description

UpcoMinds seeks a highly organized Cyber Security Operations Support Specialist to back NATO Branch operations in Mons, Belgium. The role covers admin, travel, onboarding, procurement, meetings, and documentation with strict handling of confidential information.

Ideal candidates bring IT/Cyber Security familiarity, strong communication, and meticulous organisation. NATO clearance is required; excellent English is essential.