Client-Focused Front Desk & Admin Coordinator

Gibson Dunn; Brussel; Sur place; EUR 28 000 - 34 000; Plein temps

Résumé du poste

Gibson Dunn in Brussels seeks a Receptionist / Administrative Assistant to be the first contact for clients and guests, delivering a warm, concierge‑level experience in a compact office. Reporting to the Director of Administration, the role requires on‑site attendance Monday to Friday, 8:30 a.m.

to 5:00 p.m., with occasional flexibility in line with Belgian working rules. You should have at least 2 years in a reception or administrative role in a professional services setting, excellent English,

Qualifications

• Minimum 2+ years in a reception/front-of-house role in a law firm or professional services
• English is the working language; excellent English communication is essential
• Dutch or French language ability is required; both is a plus

Responsabilités

• Welcomes clients and guests, delivering exceptional customer service
• Answering and directing incoming calls, emails, and inquiries
• Maintain professionalism and uphold firm standards
• Pre-registering guests with building security and smooth check-in
• Manage conference room bookings and scheduling conflicts
• Prepare and organize meeting spaces with required equipment
• Arrange catering and car services for meetings
• Handle post, couriers and deliveries; track time-sensitive items
• Order and maintain office stock and supplier relationships
• Provide diary support and coordinate travel for lawyers
• Process expense claims and assist with invoices
• Support document formatting and filing in firm systems
• Assist with office events and internal visits
• Develop relationships with attorneys and staff to anticipate needs
• Perform other administrative duties as assigned

Connaissances

Interpersonal skills

Customer service

Communication skills

Organizational skills

English fluency

Dutch or French

Formation

Secondary school diploma

Bachelor's degree in office management or secretarial studies

Outils

Office software (MS Office)

Document management systems

Description du poste

Gibson Dunn in Brussels seeks a Receptionist / Administrative Assistant to be the first contact for clients and guests, delivering a warm, concierge‑level experience in a compact office. Reporting to the Director of Administration, the role requires on‑site attendance Monday to Friday, 8:30 a.m.

to 5:00 p.m., with occasional flexibility in line with Belgian working rules. You should have at least 2 years in a reception or administrative role in a professional services setting, excellent English,