Law Firm Front Desk & Admin Coordinator

Simpson Thacher & Bartlett LLP; Brussel; Sur place; EUR 35 000 - 48 000; Plein temps

Résumé du poste

Simpson Thacher & Bartlett LLP in Brussels seeks a proactive secretary to support a portfolio of Partners and Associates, ensuring smooth front‑of‑house service for clients and visitors. The role includes diary management, travel bookings, document drafting, and robust liaison with London and US offices.

The candidate will handle billing-related tasks, invoice preparation, and time recording, while maintaining iManage archives and providing general office support.

Qualifications

• Experience in a legal firm is essential.
• Strong organizational skills.
• Professional and courteous manner with cross-time-zone communication.
• Excellent communication with lawyers, clients and staff across Asia, Europe and the Americas.
• MS Word, Excel, PowerPoint, Outlook; iManage is essential.
• BAC+3 secretarial diploma preferred.
• Ability to draft/format documents quickly and accurately.
• Flexibility for overtime as required.
• Good English; French and/or Dutch fluency desirable.

Responsabilités

• Gatekeeper for lawyers; manage inbox and diary; answer calls and direct inquiries.
• Assist with time recording and travel bookings (domestic and international).
• Amend, convert and format documents; process mark-ups; photocopy, scan, print.
• Support invoices and expenses in Chrome River; maintain archives in iManage.
• Liaise with London and US offices; provide general Brussels office support.
• Reception duties: welcome visitors, arrange meetings, organise catering and logistics.

Connaissances

Organization

Communication

Time-management

Customer service

Multitasking

Professionalism

English fluency

French/Dutch (desirable)

Formation

BAC+3 secretarial diploma

Outils

MS Word

MS Excel

MS PowerPoint

MS Outlook

iManage

Description du poste

Simpson Thacher & Bartlett LLP in Brussels seeks a proactive secretary to support a portfolio of Partners and Associates, ensuring smooth front‑of‑house service for clients and visitors. The role includes diary management, travel bookings, document drafting, and robust liaison with London and US offices.

The candidate will handle billing-related tasks, invoice preparation, and time recording, while maintaining iManage archives and providing general office support.