Administrative Assistant

European Partnership for Energy and the Environment (EPEE); Brussel Hoofdstad; On-site; EUR 12,000 - 24,000; Part time

Job summary

European Partnership for Energy and the Environment (EPEE) is seeking a Junior Officer to keep our Brussels office running and assist the Director General and the team. The role is a part-time position with four mornings a week (09:00–13:00) in Brussels.

You will handle daily office tasks, travel bookings, and diary support, collaborating with colleagues in a professional, welcoming environment. Fluency in English and French is essential.

Qualifications

• First experience in an office, reception or administrative role.
• Fluent in English and French, written and spoken.
• Organised, reliable and discreet.

Responsibilities

• Run the office day to day: welcome guests, prepare meeting rooms, handle post and packages, manage supplies.
• Book hotels and travel for the team.
• Support the Director General: diary, meetings, documents and correspondence.
• Support the managers: meeting logistics, document formatting, shared files, data entry.

Skills

English & French

Organised

Discreet

Reception experience

Microsoft 365

Tools

Microsoft 365

Job description

EPEE, the voice of the refrigeration, air conditioning and heat pump industry in Europe, is looking for a Junior Officer to keep our Brussels office running and support the Director General and the team.

Working time: 4 mornings a week, Monday to Thursday, 09:00–13:00 (16 h)

Contract: open-ended, part-time

• Run the office day to day: welcome guests, prepare meeting rooms, handle post and packages, manage supplies
• Book hotels and travel for the team
• Support the Director General: diary, meetings, documents and correspondence
• Support the managers: meeting logistics, document formatting, shared files, data entry
• Fluent in English and French, written and spoken (essential)
• First experience in an office, reception or administrative role (student jobs and internships count)
• Organised, reliable and discreet
• Welcoming and calm with visitors of all levels
• Comfortable with Microsoft 365

EPEE welcomes applications from all backgrounds.