Administrative Assistant

Shenzhen EVAT MASTER Technology Co., Ltd; Brussel; On-site; EUR 13,000 - 14,000; Part time

Job summary

Shenzhen EVAT MASTER Technology Co., Ltd. seeks an organized Administrative and Tax Support Assistant in its Belgian office. The role supports daily operations, handles document management, and assists with VAT and EPR compliance tasks in collaboration with the China-based team and local partners.

The successful candidate will ensure timely processing of registrations, maintain accurate records, and adapt to a fast-paced, cross-border environment. On-site work is required in Brussels.

Qualifications

• Proficient in English, both written and spoken.
• Belgian work authorization is required.
• VAT, EPR or compliance experience is a plus.

Responsibilities

• Support daily administration of the Belgian office.
• Prepare, organize, print, scan, sign and archive documents.
• Assist with VAT, EPR and other compliance registrations and submissions.
• Collect and review documents for completeness and accuracy.
• Track progress and deadlines for applications and responses.
• Coordinate document flow between Belgium office and China team.

Skills

English proficiency

Attention to detail

Organizational skills

Time management

Communication skills

Microsoft Word

Tools

MS Excel

Outlook

Job description

Employment Type: Part-time, 50% FTE

Working Hours: Approximately 19 hours per week, based on a 38-hour full-time schedule

Compensation: €1,150–€1,250 gross per month for 50% FTE, equivalent to €2,300–€2,500 gross per month on a full-time basis

About the Role

EVAT Master is looking for an organised and detail-oriented Administrative and Tax Support Assistant to support the daily operation of our Belgian office and assist with VAT, EPR and other compliance-related matters.

The successful candidate will work closely with our China-based team and local partners to ensure that documents, applications and administrative matters are handled accurately and on time.

Key Responsibilities

• Support the daily administration and general operation of the Belgian office.
• Prepare, organise, print, scan, sign and archive business documents and company records.
• Assist with VAT, EPR and other compliance-related registrations, applications and document submissions.
• Collect and review supporting documents to ensure completeness and accuracy.
• Track application progress, outstanding documents, official responses and relevant deadlines.
• Support communication with local authorities, professional advisers, suppliers and service providers.
• Coordinate information and document flow between the Belgian office and the China-based team.
• Maintain accurate records, including document registers, application trackers, supplier lists, cost records and issue logs.
• Assist with local supplier sourcing, appointment coordination and service follow-up.
• Report operational issues, missing documents, delays and potential risks in a timely manner.
• Perform other administrative and compliance support duties as assigned.

Requirements

• Professional working proficiency in English, both written and spoken.
• Chinese language skills are preferred but not required.
• Legally authorised to work in Belgium.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Proficiency in Microsoft Word, Excel, Outlook and standard office software.
• Ability to work independently and follow established procedures.
• Strong communication and follow-up skills.
• Comfortable handling documents, spreadsheets, repetitive tasks and multiple deadlines.
• Willing to work on site.

Preferred Qualifications

• Previous experience in administration, document management, tax support, accounting support or compliance operations.
• Experience working in an accounting firm, law firm, corporate service provider or international company.
• Familiarity with VAT, EPR or official document processing would be an advantage.

What We Offer

• Practical experience in European VAT, EPR and cross-border compliance operations.
• Structured onboarding and internal training.
• Collaboration with an international team across Europe and China.
• Opportunities for professional development and career growth.
• A stable, full-time position in a growing international company.