Administrative and Operations Assistant

Jobat; Sint-Jans-Molenbeek; Sur place; EUR 29 000 - 38 000; Plein temps

Résumé du poste

Unique in Brussels is seeking an Europe Department Assistant to provide operational support for our international team. You will coordinate event logistics, manage agendas, minutes, and documents, and ensure smooth governance and member interactions.

You will report to the Deputy Director Europe and contribute to improving administrative workflows while handling travel arrangements and meeting coordination in a dynamic Brussels-based environment.

Qualifications

• Highly organized, reliable, service-minded professional.
• Experience supporting an international team is a plus.

Responsabilités

• Coordinate administrative and logistical tasks for EU Committee meetings and departmental events.
• Draft minutes, schedule internal and external meetings, and circulate documents.
• Maintain accurate contact lists, calendars, and distribution lists in CRM systems.
• Assist with invoice processing, purchase orders, and expense reports.
• Liaise with internal services and external suppliers to improve workflows.

Connaissances

Organizational skills

Attention to detail

Service-minded

Outils

Salesforce (CRM)

Description du poste

Jobomschrijving

Our client is a leading international association representing public transport operators and authorities across Europe. They advocate for sustainable mobility and support their members through policy intelligence, events, and strategic initiatives.

If you recognize yourself in this description, we look forward to meeting you and supporting your career path: we are at your service. At Unique, diversity and inclusion are values we prioritize. Here, you can excel in your individuality.

Are you a highly organized, reliable, and service-minded professional looking to support a dynamic team in an international environment? We are seeking an Europe Department Assistant for a temporary full-time mission based in Brussels. In this key operational support role, you will report directly to the Deputy Director Europe and ensure the smooth day-to-day administrative, logistical, and organizational functioning of the department, its governance bodies, events, and member interactions.

Key Responsibilities

• Event & Meeting Logistics: Coordinate the administrative and logistical organization of major EU Committee meetings, annual institutional dinners, working groups, and departmental events (agendas, registrations, venues, catering, badges, travel, and participant lists).
• Administrative & Executive Support: Schedule internal and external meetings, draft and circulate documents, take clear minutes, and follow up on agreed action points.
• Database & CRM Management: Maintain accurate and up-to-date contact lists, calendars, distribution lists, and records using CRM tools (Salesforce) and the intranet.
• Financial & Governance Support: Assist with invoice processing, purchase orders, expense reports, national delegation contacts, and annual invoicing processes.
• General Coordination: Liaise with internal services and external suppliers, manage practical office requirements, and proactively contribute to improving existing administrative workflows.