Senior Administrative Assistant, Global Office Ops

UNOPS; Brussel Hoofdstad; Sur place; EUR 35 000 - 55 000; Plein temps

Résumé du poste

UNOPS is seeking an Administration Senior Assistant to support office operations, handling standard administrative processes with accuracy, efficiency and high-quality outcomes.

You will manage travel, logistics, inventory and facilities, coordinate with hotels, manage documents, and support conferences and audits as required. The role requires strong communication, data analysis, and collaboration across UN partners; initial four-month contract with potential extensions.

Qualifications

• Secondary school or equivalent with 5 years of experience or a Bachelor’s degree with 1 year of relevant experience.
• Globally or nationally recognized professional certificate in administration is desired.
• Experience in administration, logistics, operations or related areas.

Responsabilités

• Administrative Support: provide support for conferences, workshops and retreats; coordinate hotels, venues and catering; process event-related payments and quotations; compile information for audits; manage petty cash.
• Travel and Logistics: process travel authorizations/claims in ERP; arrange visas, air services and itineraries; coordinate shipments and customs; arrange hotel reservations and airport pickups; ensure protocol documentation and health clearances where required; coordinate import/export with UN departments.
• Inventory and Facilities Management: conduct physical inventories; manage stationery and stock lists; perform surveys on maintenance and client satisfaction; gather data for admin surveys.
• Knowledge Building: plan and support logistics/travel/inventory/facilities training; participate in knowledge-sharing activities to build capacity within the organization.

Connaissances

Communication

Data Analysis

Document Management

General Administration

Inventory Management

Logistics Management

Travel Management

Formation

Bachelor’s degree (or equivalent)

Secondary school + 5 years of relevant experience

Professional certificate in administration

Description du poste

UNOPS is seeking an Administration Senior Assistant to support office operations, handling standard administrative processes with accuracy, efficiency and high-quality outcomes.

You will manage travel, logistics, inventory and facilities, coordinate with hotels, manage documents, and support conferences and audits as required. The role requires strong communication, data analysis, and collaboration across UN partners; initial four-month contract with potential extensions.