Workshop Coordinator - SQLD

Australia WTH Pty Limited; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Performance bonus

Employee discounts on car rental

Wellbeing program

Parental leave

Job summary

Avis Budget Group is seeking a Workshop Administrator based at Brisbane Airport to oversee fleet administration across brands. The role involves handling maintenance and damage records, processing invoices, PO creation in Oracle, and coordinating with repairers and dealerships.

A collaborative team environment supports service excellence and career stability. The successful candidate will have strong Microsoft Office skills, experience in administration, and the ability to work autonomously

Qualifications

• Previous administrative experience with strong organisational skills is essential.
• Excellent verbal and written communication and interpersonal skills.

Responsibilities

• Process accident reports and quotes in internal systems.
• Liaise with internal and external customers on accident damage.
• Raise, maintain, and receipt Purchase Orders using Oracle daily.
• Process invoices for payment in internal systems.
• Order parts where applicable.
• Liaise with vehicle repairers on quotes and invoices.
• Liaise with dealerships and booking vehicles in for warranty.
• Answer phone enquiries and provide assistance as needed.

Skills

Administrative experience

Organisational skills

Communication skills

Autonomous work ability

Tools

Oracle

Microsoft Office

Job description

Based at Brisbane Airport and working closely with our Workshop Manager we need your administrative support in helping to oversee fleet operations for our business. If you have a passion for cars and great organisational skills, you will thrive in this position! Full Time, permanent role (working 38-hours per week) Standard Monday to Friday work week with flexible start and end times Free Staff Parking provided Supportive, friendly, and caring culture Large, stable international company.

The Role

In this busy role as Workshop Administrator, you will complete all administrative tasks in relation to the maintenance and damage of the fleet, for all Brands across Pacific, in a timely and efficient manner.

• Processing accident reports and quotes in applicable internal systems
• Liaising with internal and external customers in relation to accident damage
• Raise, maintain, and receipt Purchase Orders using Oracle daily
• Processing invoices for payment in applicable internal systems
• Ordering parts where applicable
• Liaising with vehicle repairers on quotes and invoices where applicable
• Liaising with dealerships and booking vehicles in for warranty
• Answering phone enquiries and providing assistance when necessary.

Working efficiently and effectively in a team environment to maintain a culture of service excellence and accomplishing organisational goals under limited supervision. Other reasonable duties as required.

What we are looking for

We are looking for someone with previous administrative experience who can manage multiple tasks simultaneously and deliver a high quality of work within timeframes. Accuracy and attention to detail are also essential as is the ability to work autonomously. You will have excellent communication (verbal and written) and interpersonal skills with a thorough knowledge of Microsoft Office (Word, Excel and Outlook) and confident using Oracle. Previous experience within the Car Rental Industry will be seen as advantageous.

What we offer

Standard working hours Monday to Friday (with flexible start and end times)

• Competitive salary plus performance bonus
• Employee discounts on car rental across Avis Budget Group and our partners including discounts and offers from retailers and big brands.
• Wellbeing programme incl. life insurance + discounted health insurance + superannuation options
• Generous parental leave benefits + more!

About Avis Budget Group

Brisbane Queensland Australia A vehicle rental provider of choice for travelers around the world, Avis Budget Group is powered by our people, our partners, and technology. We operate some of the most recognized brands in the industry through Avis, Budget, and Zipcar, along with local brands such as Payless, France Cars, Apex, and Maggiore.

Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, we’re moving the future of transportation forward with our innovative, customer-focused solutions.

Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and rewards. We are proud to make a positive difference to the lives of our colleagues, customers, and communities where we operate. At Avis Budget Group we embrace and promote diversity, equity, and inclusion within the company’s workforce, consumer base, communities, and supply chain. We value each employee whose talent, skills, and personality have helped to establish the company as a leading provider of global transportations solutions. Our Reconciliation Action Plan enables us to deepen our understanding of its sphere of influence and the unique contribution we can make to lead progress.