Workshop Admin & Logistics Coordinator (9-Month FTC)

Deutz Australia; Toowoomba Regional; Sur place; AUD 52 000 - 70 000; Plein temps

Résumé du poste

Queensland Fuel Injection Service in Toowoomba seeks a friendly, organised Workshop Office All Rounder to handle customer service, workshop administration and basic accounting support. This 9‑month fixed-term leave cover has potential to become full‑time, reporting to the Branch Manager and working with customers, suppliers and technicians.

You will manage bookings, invoicing, stock, and coordination with service teams, while assisting with month-end processes and payroll timesheets.

Qualifications

• Experience in administration, customer service, invoicing or accounts support in a workshop or automotive setting.
• Experience with maintaining records, invoicing and basic bookkeeping.
• Strong organisational and communication skills.

Responsabilités

• Welcome customers and manage phone and email enquiries, bookings and job-progress updates
• Maintain the MechanicDesk workshop diary, job cards, customer records and service histories
• Coordinate with the service team and technicians to follow up quotes, record customer approvals and keep customers informed about approved work and completion times
• Prepare and check customer invoices, ensuring labour, parts, outsourced work and other billable items are captured; process payments and maintain cash and petty cash records
• Raise purchase orders, coordinate parts and stock orders, receipt goods and organise stock storage, dispatch, collections and freight
• Process supplier invoices, obtain approvals and support payment processing; reconcile customer and supplier statements and follow up discrepancies and overdue accounts
• Assist with month-end processes, bank and corporate-card reconciliations, management reporting and accurate information between MechanicDesk and Xero
• Assist with daily technician timesheets and fortnightly payroll timesheet preparation
• Provide general office support, including basic assistance with business systems, social media and marketing activities

Connaissances

Customer service

Administration

Invoicing

Accounts support

Microsoft Office

MechanicDesk

Xero

Outils

MechanicDesk

Xero

Description du poste

Queensland Fuel Injection Service in Toowoomba seeks a friendly, organised Workshop Office All Rounder to handle customer service, workshop administration and basic accounting support. This 9‑month fixed-term leave cover has potential to become full‑time, reporting to the Branch Manager and working with customers, suppliers and technicians.

You will manage bookings, invoicing, stock, and coordination with service teams, while assisting with month-end processes and payroll timesheets.