Works Coordinator

WorkPac Group; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

WorkPac Group is seeking a Works Coordinator to support the Road Maintenance Crew, reporting to the Senior Project Manager. You will ensure day-to-day office and site operations, assist project teams, and maintain accurate systems while coordinating procurement, logistics, and reporting with multiple stakeholders.

The role focuses on supporting project performance, onboarding, and compliance, with strong emphasis on document control, data management, and cross-functional collaboration.

Qualifications

• Experience in administration or project coordination role.
• Background working with ERP systems (e.g., JDE, SAP or similar).
• Strong organisational and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong communication and stakeholder engagement skills.
• Ability to work independently and within a team.
• Experience in construction, infrastructure, or similar environment (desirable).

Responsibilities

• Coordinate day-to-day office and site administrative activities.
• Support onboarding, inductions, and site access processes.
• Manage document control and maintain accurate records.
• Assist with procurement, purchase orders, and supplier coordination.
• Support project reporting, KPIs, and month-end activities.
• Coordinate subcontractor onboarding and compliance.
• Assist with logistics, consumables, PPE, and equipment tracking.
• Prepare meeting minutes and support project communications.
• Maintain filing systems and data management processes.
• Liaise with internal teams and stakeholders to support delivery.

Skills

Administration

Project coordination

Stakeholder engagement

Time management

Communication

Independent and team work

Tools

ERP systems (JDE/SAP)

Job description

Diverse role across office, operations, and project support

Opportunity to work closely with project and operational teams

About the Client

Our client delivers integrated engineering, construction and maintenance services- supporting essential infrastructure across transport, utilities, facilities and resources sectors with a focus on safety, sustainability and long-term asset performance.

About the Position

Reporting to the Senior Project Manager, the Works Coordinator supports project and operational activities for the Road Maintenance Crew. You will ensure smooth day-to-day office and site operations, assist project teams, and maintain accurate systems. Working with multiple stakeholders, you will support project performance, procurement, and logistics while delivering strong service outcomes.

Key Responsibilities

• Coordinate day-to-day office and site administrative activities


• Support onboarding, inductions, and site access processes


• Manage document control and maintain accurate records


• Assist with procurement, purchase orders, and supplier coordination


• Support project reporting, KPIs, and month-end activities


• Coordinate subcontractor onboarding and compliance


• Assist with logistics, consumables, PPE, and equipment tracking


• Prepare meeting minutes and support project communications


• Maintain filing systems and data management processes


• Liaise with internal teams and stakeholders to support delivery

Skills and Experience Required

• Experience in administration or project coordination role


• Background working with ERP systems (e.g., JDE, SAP or similar)


• Strong organisational and time management skills


• High attention to detail and accuracy


• Ability to manage multiple priorities and deadlines


• Strong communication and stakeholder engagement skills


• Ability to work independently and within a team


• Experience in construction, infrastructure, or similar environment (desirable)

About WorkPac

WorkPac is one of the largest workforce solutions businesses in Australia, backed by over 25 years of proven success. We offer tailored, end-to-end solutions in recruitment, skills and career development across diverse sectors including Mining, Construction, Industrial, Engineering, Healthcare, Social Care and more. Choosing WorkPac is always a Good Move.

At WorkPac, we foster a work environment where everyone feels welcome and valued. As an Equal Employment Opportunity employer, we welcome applicants from all backgrounds and embrace diversity in race, gender, age, religion, culture, and ability.