Workplace Coordinator (FTC)

equifax; Sydney; On-site; AUD 65,000 - 75,000; Full time

Job summary

Equifax is seeking a Workplace Coordinator for its North Sydney office on a 6 month fixed-term maternity cover. This onsite role manages front-of-house operations, coordinates facilities maintenance, and supports onsite events to ensure a seamless experience for employees and visitors.

You will be the primary point of contact for office logistics, maintaining a safe, professional, and well-stocked environment five days a week.

Qualifications

• Experience in general office administration tasks.
• Strong relationship-building skills with diverse stakeholders.
• Ability to work fully onsite in the Sydney office five days a week.
• Excellent written and verbal communication for stakeholder engagement.
• Autonomous working style with good time management.

Responsibilities

• Serve as primary point of contact for Sydney office logistics and front-of-house operations.
• Coordinate facilities maintenance and liaise with external contractors as needed.
• Maintain office safety, cleanliness, and appearance across spaces.
• Assist in coordinating onsite events and meetings, including room setup.
• Act as First Aid Officer/Floor Warden as required.
• Assist with employee access card setup and visitor management.
• Monitor supplies and manage stock, placing orders as needed.
• Troubleshoot operational issues and liaise with Facilities team for escalations.

Skills

Office administration

Stakeholder relations

Onsite coordination

Facilities awareness

Job description

Join our North Sydney office as our Workplace Coordinator on a 6 month fixed term (maternity leave cover) contract. In this onsite role, you will manage front-of-house operations, coordinate facilities maintenance, and support onsite events to ensure a seamless experience for employees and visitors. You will be the primary point of contact for office logistics, ensuring a safe, professional, and well-stocked environment 5 days a week.

What you'll do

• Act as the primary point of contact for the Sydney office, warmly welcoming visitors and customers while managing security check-in protocols.
• Serve as the "go-to person" for facilities and maintenance inquiries, escalating complex issues to the wider Facilities team where appropriate.
• Identify maintenance requirements and coordinate with external contractors for repairs (e.g., door access issues, water leaks, AC maintenance).
• Manage office supplies by tracking inventory and ordering necessary goods to ensure smooth daily operations.
• Maintain the professional appearance of the office, ensuring workspaces, meeting rooms, and common areas remain tidy.
• Assist with the coordination and execution of onsite events and meetings, including room setup.
• Undertake property safety required roles, acting as a designated First Aid Officer/Floor Warden.
• Assist in new employee access card setup.
• Proactively anticipate and troubleshoot operational issues across the workplace.
• Something about purchase orders and invoicing to pay suppliers

What experience you need

• Demonstrated experience managing general office administration tasks.
• Great relationship building skill with people of all levels and backgrounds (stakeholders, contractors, clients etc.)
• Ability to work fully onsite in the Sydney office 5 days a week.
• Strong written and verbal communication skills with the ability to engage professionally with stakeholders of all levels.
• Proven ability to work autonomously and manage time effectively, particularly during periods of fluctuating workload.

What could set you apart

• Proven experience in a customer-facing service role (e.g., Reception, Concierge, or Front Office) managing visitor interactions.
• Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.
• Previous experience in a dedicated Corporate Facilities, Office Administration/Reception, Office Manager role or Hotel industry.
• Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.

Primary Location: AUS-Sydney-Blue-Street

Function: Function - Sourcing / Procurement

Schedule: Full time