Facilities Coordinator

Mayday Recruitment; Sydney; On-site; AUD 39,000 - 58,000; Full time

Benefits offered by this job

Parking available

Close to public transport

Job summary

Mayday Recruitment is seeking an energetic Facilities Coordinator to own day-to-day facilities coordination with a strong focus on hard services and building maintenance. The role is based in Macquarie Park, Sydney, offering a hands-on environment and opportunities to work with service providers and stakeholders across Australia and globally.

You will manage planned and reactive maintenance, coordinate contractors, and drive improvements through data and proactive planning.

Qualifications

• Experience in facilities coordination or similar is essential.
• Visa holders welcome to apply – must be able to commit to 37.5 hours per week.
• Candidates will ideally be able to commence a new assignment immediately.

Responsibilities

• Coordinate the delivery of hard facilities services, including planned and reactive maintenance across building services and assets.
• Manage day-to-day maintenance requests, ensuring issues are prioritised, actioned and closed out within agreed timeframes.
• Coordinate contractors and specialist service providers across mechanical, electrical, hydraulic, fire, lifts, building fabric and other essential services.
• Schedule and monitor preventative and planned maintenance programs to ensure assets remain safe, compliant and operational.
• Liaise with contractors to obtain quotes, coordinate works, monitor progress and ensure services are delivered in accordance with agreed requirements.
• Ensure facilities maintenance activities are delivered in line with relevant legislation, Australian Standards, WHS requirements and organisational policies.
• Work closely with stakeholders to understand facilities requirements and communicate maintenance activities, disruptions and planned works.
• Coordinate reactive incidents and elevate critical building or service issues where required.
• Bring energy, curiosity and a hands-on approach to every facilities requirement.

Skills

Facilities coordination

Stakeholder management

Contractor coordination

Maintenance planning

Job description

We are currently seeking an energetic and proactive Facilities Coordinator to join a high-performing team, taking ownership of day-to-day facilities coordination with a strong focus on hard services and building maintenance.

If you're someone who enjoys being hands-on, building strong relationships with service providers and stakeholders, and making sure maintenance and facilities requirements are delivered efficiently, this could be the opportunity for you!

What's in it for you?

• Temporary role until end of April, with the possibility of extension
• Up to $42 p/h + super
• Monday – Friday, 37.5 hours per week
• Role based in Macquarie Park – minutes from the train and metro station, parking also available!
• Join a true global leader in the Pharmaceutical space that is known across the market for their staff retention and service levels
• Work within a collaborative and supportive Facilities / Property team that spans across both Australia and global colleagues
• Opportunity to coordinate a diverse portfolio of hard services, maintenance and building operations
• Work closely with experienced facilities professionals, contractors and business stakeholders
• Opportunity to influence and improve facilities processes through data, insights and proactive planning
• A fast-paced environment where no two days are the same
• Opportunity to make a genuine impact on the safety, functionality and performance of workplace facilities

We are currently seeking an energetic and proactive Facilities Coordinator to join a high-performing team, taking ownership of day-to-day facilities coordination with a strong focus on hard services and building maintenance.

If you're someone who enjoys being hands-on, building strong relationships with service providers and stakeholders, and making sure maintenance and facilities requirements are delivered efficiently, this could be the opportunity for you!

What's in it for you?

• Temporary role until end of April, with the possibility of extension
• Up to $42 p/h + super
• Monday – Friday, 37.5 hours per week
• Role based in Macquarie Park – minutes from the train and metro station, parking also available!
• Join a true global leader in the Pharmaceutical space that is known across the market for their staff retention and service levels
• Work within a collaborative and supportive Facilities / Property team that spans across both Australia and global colleagues
• Opportunity to coordinate a diverse portfolio of hard services, maintenance and building operations
• Work closely with experienced facilities professionals, contractors and business stakeholders
• Opportunity to influence and improve facilities processes through data, insights and proactive planning
• A fast-paced environment where no two days are the same
• Opportunity to make a genuine impact on the safety, functionality and performance of workplace facilities

About You

• Experience in facilities coordination or similar is essential, with a proven background in managing a variety of building management or facilities activities
• Visa holders welcome to apply – must be able to commit to 37.5 hours per week
• Candidates will ideally be able to commence a new assignment immediately

The Role

• Coordinate the delivery of hard facilities services, including planned and reactive maintenance across building services and assets
• Manage day-to-day maintenance requests, ensuring issues are prioritised, actioned and closed out within agreed timeframes
• Coordinate contractors and specialist service providers across mechanical, electrical, hydraulic, fire, lifts, building fabric and other essential services
• Schedule and monitor preventative and planned maintenance programs to ensure assets remain safe, compliant and operational
• Liaise with contractors to obtain quotes, coordinate works, monitor progress and ensure services are delivered in accordance with agreed requirements
• Ensure facilities maintenance activities are delivered in line with relevant legislation, Australian Standards, WHS requirements and organisational policies
• Work closely with stakeholders to understand facilities requirements and communicate maintenance activities, disruptions and planned works
• Coordinate reactive incidents and elevate critical building or service issues where required
• Bring energy, curiosity and a hands-on approach to every facilities requirement