Workplace Coordinator (FTC)

Equifax; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Equifax is seeking a Workplace Coordinator for our North Sydney office on a 6‑month fixed-term contract. The role is onsite five days a week, focusing on front-of-house operations, facilities coordination, and event support to ensure a seamless experience for employees and visitors.

You will act as the primary point of contact for office logistics, manage safety and security protocols, coordinate maintenance with external contractors, and assist in new employee access setup.

Qualifications

• Experience in general office administration tasks.
• Strong written and verbal communication with stakeholders at all levels.
• Ability to work fully onsite in the Sydney office 5 days a week.
• Experience liaising with external vendors or contractors is a plus.

Responsibilities

• Serve as primary point of contact for Sydney office front-of-house and visitor reception.
• Coordinate facilities maintenance and liaise with external contractors as needed.
• Identify maintenance needs and arrange repairs (door access, leaks, AC).
• Monitor office supplies and place orders to ensure smooth operations.
• Maintain professional office appearance and tidy workspaces and meeting rooms.
• Assist with onsite events and meetings, including room setup.

Skills

Front desk administration

Stakeholder communication

Facilities coordination

Event coordination

Job description

Join our North Sydney office as our Workplace Coordinator on a 6 month fixed term (maternity leave cover) contract. In this onsite role, you will manage front-of-house operations, coordinate facilities maintenance, and support onsite events to ensure a seamless experience for employees and visitors. You will be the primary point of contact for office logistics, ensuring a safe, professional, and well-stocked environment 5 days a week.

What you’ll do

• Act as the primary point of contact for the Sydney office, warmly welcoming visitors and customers while managing security check-in protocols.
• Serve as the “go-to person” for facilities and maintenance inquiries, escalating complex issues to the wider Facilities team where appropriate.
• Identify maintenance requirements and coordinate with external contractors for repairs (e.g., door access issues, water leaks, AC maintenance).
• Manage office supplies by tracking inventory and ordering necessary goods to ensure smooth daily operations.
• Maintain the professional appearance of the office, ensuring workspaces, meeting rooms, and common areas remain tidy.
• Assist with the coordination and execution of onsite events and meetings, including room setup.
• Undertake property safety required roles, acting as a designated First Aid Officer/Floor Warden.
• Assist in new employee access card setup.
• Proactively anticipate and troubleshoot operational issues across the workplace.
• Something about purchase orders and invoicing to pay suppliers

What experience you need

• Demonstrated experience managing general office administration tasks.
• Great relationship building skill with people of all levels and backgrounds (stakeholders, contractors, clients etc.)
• Ability to work fully onsite in the Sydney office 5 days a week.
• Strong written and verbal communication skills with the ability to engage professionally with stakeholders of all levels.
• Proven ability to work autonomously and manage time effectively, particularly during periods of fluctuating workload.

What could set you apart

• Proven experience in a customer-facing service role (e.g., Reception, Concierge, or Front Office) managing visitor interactions.
• Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.
• Previous experience in a dedicated Corporate Facilities, Office Administration/Reception, Office Manager role or Hotel industry.
• Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.

Primary Location:

AUS-Sydney-Blue-Street

Function:

Function - Sourcing / Procurement

Schedule:

Full time