Office Coordinator

Everi Pty; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Onsite office environment

PD budget

Employee Assistance Program

Job summary

Compass is seeking an Office Coordinator to keep our Sydney office running smoothly onsite in North Sydney. You will provide administrative support to senior leaders and assist with event organisation, creating a welcoming, efficient environment for staff and visitors.

The role suits someone with 2-3 years in office coordination, who is proactive, organised and capable of managing multiple priorities in a fast-paced setting.

Qualifications

• 2-3 years of experience in office coordination or administration.
• Proactive and well-organised with the ability to prioritise.
• Excellent written and verbal communication with diverse stakeholders.

Responsibilities

• Be the first point of contact for visitors and office queries.
• Maintain office spaces and meeting rooms, including kitchen and amenities.
• Manage supplies, stock levels and supplier relationships.
• Coordinate couriers, deliveries and daily mail.
• Manage staff travel bookings and expense administration for leaders.
• Organise staff gifts and events in collaboration with teams.

Skills

2-3 years experience

Proactive approach

Communication skills

Multitasking

Confidential information handling

Job description

Job Description

Based onsite in our North Sydney office, you'll be the go-to person for keeping the office running smoothly day to day. You'll also provide administrative support to members of our senior leadership team. This is a varied role that combines office coordination, executive support and event organisation.

It's a great opportunity for someone with a few years of administrative or coordination experience who is organised and proactive, and who enjoys a busy, fast-paced environment.

What you'll do

Office Coordination

• * Be the first point of contact for visitors, building management and general office queries, creating a welcoming experience for everyone who walks through the door.
• * Keep the office, meeting rooms and shared spaces well maintained, including daily upkeep of the kitchen, dishwasher and coffee machine.
• * Manage office supplies, stock levels and supplier relationships.
• * Coordinate couriers, deliveries and daily mail.
• * Maintain company car registers and coordinate bookings for staff.
• * Organise staff gifts, awards and stakeholder thank-you items.
• * Identify and escalating facilities issues, following through until they're resolved.
• * Provide ad-hoc administrative support across the business

Executive Support

• * Coordinate calendars, schedule meetings and provide day-to-day administrative support to senior leaders.
• * Support meetings with agendas, note-taking and follow-ups.
• * Assist with preparing documents, presentations and basic reporting.
• * Manage travel bookings (flights, accommodation and car hire) and expense administration for assigned leaders.
• * Help triage incoming requests and make sure they get timely, professional responses.

Events & Culture

• * Help organise internal events, team activities and office initiatives, from leadership offsites and team lunches to end-of-year celebrations.
• * Coordinate catering and logistics for meetings and small events.
• * Partner with the People & Talent team on culture initiatives and in-office experiences.

About the Employer

At Compass, we're on a mission to transform the school day for everyone, from staff and students to families and administrators. We build smart, seamless technology that empowers schools to focus on what really matters: learning, growing and thriving.

That mission has fuelled our growth into a global scale-up, now supporting 5,400+ schools across three countries, backed by a team of 300+ people. Our all-in-one school management platform is redefining how education communities connect, communicate and operate.

We're now looking for an Office Coordinator to keep our Sydney office running at its best.

About the Candidate

This role is for someone who takes pride in making things work. You're proactive, organised and energised by variety.

You will bring:

• * 2-3 years' experience in an office coordination, administrative or similar role.
• * A proactive approach: you anticipate needs, take initiative and follow through reliably.
• * Excellent written and verbal communication skills, with the ability to engage professionally with a range of stakeholders.
• * Strong attention to detail and the ability to manage multiple priorities in a dynamic environment.
• * Sound judgement when handling sensitive or confidential information.
• * A positive, can-do attitude and a genuine enjoyment of being the person who holds things together.

Highly regarded:

• * Experience in office management or facilities coordination.
• * Experience supporting senior leaders or working in an Executive Assistant capacity.
• * Experience in a tech, SaaS or high-growth scale-up environment., * A valid Employee Working With Children Check
• * A satisfactory National Police Check
• * Verification of unrestricted work rights in Australia (e.g. citizenship, passport or birth certificate),

Work Environment

Why Join Compass

You'll join a purpose-driven company at a genuinely exciting stage of growth, with the opportunity to make a real impact on education at scale.

What we offer:

• * A vibrant, connected onsite office environment in the heart of North Sydney.
• * Learning and development opportunities, including a dedicated PD budget.
• * 24/7 access to our Employee Assistance Program