Wedding and Events Coordinator

Kantara House; Central Coast Council; On-site; AUD 85,000 - 120,000; Full time

Benefits offered by this job

Senior position

Input into venue operations

Small supportive team

Beautiful working environment

Client relationship building

Job summary

Kantara House in Green Point, Central Coast NSW, is seeking an exceptional Venue & Events Manager to own the client journey from the first inquiry through to the wedding day, ensuring every detail is handled with care and elegance.

This senior, hands-on role requires exceptional organisation, commercial awareness and warmth with people, with responsibility for planning meetings, venue tours, schedules, supplier coordination and seamless event execution.

Qualifications

• Experience in weddings, events, hospitality or venue management.
• Strong organisational and planning abilities.
• Excellent client communication and attention to detail.

Responsibilities

• Managing the wedding planning process from booking through to the wedding day.
• Communicating with couples and guiding them through planning stages.
• Conducting planning meetings, venue tours and final wedding meetings.
• Preparing detailed wedding schedules and event documentation.
• Coordinating suppliers and ensuring information flow.
• Managing bump-in/out and event-day logistics.
• Ensuring seamless execution with kitchen and venue teams.
• Maintaining client records and assisting sales inquiries.

Skills

Wedding planning

Event coordination

Hospitality management

Client relationship

Job description

Kantara House — Green Point, Central Coast NSW

Full-time | Immediate start

Kantara House is one of the Central Coast's most beautiful and distinctive wedding venues - an exclusive property offering Ceremony. Reception. Accommodation. all in one place.

We are looking for an exceptional Venue & Events Manager to join our small, close-knit team and take ownership of the client experience from the moment a couple books their wedding through to the end of their celebration.

This is a senior, hands-on role for someone who is exceptionally organised, commercially minded, warm with people and confident taking responsibility.

About the role:

You will be the primary point of contact for our couples throughout their planning journey, ensuring every wedding is meticulously organised and that our clients receive the level of service Kantara House is known for.

Your responsibilities will include:

• Managing the wedding planning process from booking through to the wedding day
• Communicating with couples and guiding them through each stage of their planning
• Conducting planning meetings, venue tours and final wedding meetings
• Preparing detailed wedding schedules, run sheets and event documentation
• Coordinating suppliers and ensuring all parties have the information they need
• Managing wedding bump-in, bump-out and event-day logistics
• Working closely with our chef and wider venue team to ensure every event runs seamlessly
• Managing wedding day operations and troubleshooting issues as they arise
• Ensuring the venue is presented beautifully and that our standards are maintained
• Maintaining accurate client records, timelines and administrative systems
• Assisting with enquiries, bookings and the sales process
• Identifying opportunities to improve the client experience and the way Kantara operates
• Taking responsibility for the smooth running of multiple weddings and events throughout the year

This is not a role where you simply tick boxes and pass information on. We are looking for someone who takes ownership.

About you:

You must have experience in weddings, events, hospitality or venue management.

Most importantly, you will be:

• Exceptionally organised and detail-oriented
• Calm and capable under pressure
• Warm, personable and genuinely interested in people
• Confident communicating with clients, suppliers and staff
• Proactive and able to anticipate what needs to happen next
• Comfortable making decisions and solving problems independently
• Commercially aware and interested in improving the business
• Professional, polished and naturally confident
• Someone who takes pride in doing things exceptionally well
• Comfortable managing multiple weddings and competing priorities
• Available to work weddings and events, which are generally held Tuesday-Saturday

You will need excellent written and verbal communication skills and a very high level of attention to detail.

About Kantara House:

Kantara House is a privately owned, boutique wedding venue on the Central Coast.

We deliberately do things differently. We offer couples an exclusive, highly personalised experience across our property, including our beautiful Charlotte Chapel, reception spaces and on-site accommodation. We are a small team, which means every person has a genuine impact on the business. We value initiative, accountability, high standards and people who care about the experience we deliver.

This is an opportunity for someone who wants to become a key part of the business, rather than simply filling a position.

What we offer

• A senior position within a beautiful, established wedding venue
• A genuinely varied role with significant responsibility
• The opportunity to have input into how the venue operates and grows
• A small, supportive team
• A beautiful working environment
• The opportunity to build strong relationships with clients and become an integral part of their wedding journey