Wedding And Events Coordinator

Tasmania; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Staff discounts

WSET course

Job summary

SRG Hospitality is seeking an experienced events coordinator in Sydney to manage weddings and corporate events from post-sale through delivery. You will coordinate menus, timelines, supplier needs and handover to operations, ensuring flawless execution across venues.

The role emphasizes precision, client relationships and multi-venue coordination within a premium hospitality group, offering competitive salary and staff benefits.

Qualifications

• 2-5+ years in event coordination within hospitality.
• Wedding coordination experience preferred.
• Multi-venue or high-volume experience highly regarded.

Responsibilities

• Own the wedding client relationship from post-sale to handover.
• Build menus, timelines and run of day with venue and kitchen.
• Coordinate ceremony, reception, styling and supplier needs.
• Prepare event orders and function details end to end.
• Maintain accurate records across all bookings in your portfolio.

Job description

Job Description

With 15 venues across Sydney and expansion underway toward 24, we deliver thousands of events every year - from waterfront weddings and milestone celebrations to large-scale corporate experiences across some of the city's most recognised hospitality destinations.

We are looking for a coordinator who loves the detail and emotion of a wedding, and is equally at home planning a 200-guest corporate dinner.

Why This Role Matters

At SRG, events are not transactions. They are moments that feel personal, generous and deeply human - and none more so than a wedding.

We are a restaurant group, not a hotel group. Every event we deliver runs inside a trading venue, out of a kitchen that is running à la carte service at the same time. That is what makes coordination detail matter so much here: there is no banquet floor to absorb a mistake.

This role sits between the sale and the service. You take an event once it is won and build it into something the operations team can deliver flawlessly - the menus, the run of day, the function details, the supplier logistics, and the client relationship that holds it all together.

Weddings will be a significant part of your portfolio. So will corporate and social events. That is deliberate. We want a coordinator who is drawn to weddings but thinks holistically across the whole events business.

What You'll Be Responsible For

Wedding Coordination

Own the wedding client relationship from post-sale through to final planning handover. Weddings are high-touch by nature - couples expect responsiveness, warmth and absolute accuracy, often across a planning window of twelve months or more. You are the person who holds every detail and never lets one slip.

• Manage the client relationship and communication rhythm across the full planning journey
• Build menus, timelines and run of day in partnership with the venue and kitchen
• Coordinate ceremony, reception, styling and supplier requirements
• Run planning meetings, site visits and final detail confirmations
• Prepare the handover into Events Operations so that delivery day needs no translation

End-to-End Event Coordination

Coordinate corporate and social events from post-sale through execution planning - ensuring every event is documented, accurate and ready to hand to the delivery team.

• Prepare and manage event orders and function details end to end
• Confirm menus, beverage packages, floor plans, AV, accessibility and access requirements
• Liaise with suppliers, contractors and external partners
• Track changes through to final confirmation and communicate them clearly to every party
• Manage post-event reconciliation and close the loop with the client

Detail, Documentation and Systems

This is a coordination role, not a sales role. The value you add is precision - every menu, every dietary, every timing and every change captured accurately and passed to the people who need it.

• Maintain accurate, current records across every booking in your portfolio
• Produce event documentation to a consistent group standard, not a personal one
• Ensure the handover document is complete and unambiguous before it reaches the floor
• Keep administrative work current rather than letting it bank up behind a busy week

Working Across the Portfolio

We are building toward venue-agnostic coordination - a team that can pick up any event at any venue rather than being tied to a single site. It means workload is shared properly, clients are never waiting on one person, and you get exposure across the entire group.

• Coordinate events across multiple SRG venues rather than a single location
• Step in when the team is at capacity or a coordinator is on leave
• Maintain continuity so every client experiences one consistent standard
• Contribute to the shared templates, playbooks and ways of working as the team scales

Commercial Awareness

You are not carrying a sales target, but you protect the commercial outcome of every event you touch.

• Uphold F&B minimums, package inclusions and agreed terms
• Identify genuine upsell opportunities through the planning journey
• Understand displacement - an event occupies space the restaurant would otherwise trade
• Ensure accuracy from booking through to final invoicing, * Events Manager
• * Group Sales & Events roles
• * Events Operations leadership
• * Venue leadership, Coordinate weddings and events across one of Sydney's most respected restaurant groups - not one room, one venue or one event type., * Coordinate weddings at some of Sydney's most recognised venues
• * Be part of venue launches, not just business as usual
• * Help shape how coordination works across the group as the function centralises
• * Work inside a business that values autonomy, energy and ownership
• * Build a long-term career inside a group that is moving forward

About the Employer

SRG Hospitality is a premium hospitality group behind some of Sydney's most iconic dining, event, and lifestyle venues. Built on exceptional food, thoughtful service, and strong leadership, SRG creates hospitality experiences that feel personal, generous, and distinctly human. With a growing portfolio across Sydney and plans to expand from 12 to 17 venues by 2026, SRG Hospitality combines culinary excellence, operational discipline, and creative ambition at scale. From front of house and back of house to head office and leadership, we invest in our people, back our leaders, and build careers alongside the business. SRG Hospitality is where elevated hospitality meets long-term opportunity.

About the Candidate

You are drawn to weddings - the emotion, the detail, the weight of getting it right - but you are just as engaged by a corporate dinner or a milestone birthday.

You thrive in environments where:

• Detail matters.
• Timing matters.
• Responsiveness matters.
• Volume is real.

You are described as:

• Unflappable under pressure
• Detailed and process-oriented - you work to a system, not to memory
• Naturally warm and relationship-oriented, particularly with clients at emotional moments
• Solutions-focused, not excuse-focused
• Organised without being rigid
• Able to hold many events at once without dropping the thread on any of them
• Proud of your craft

Your Background

We welcome candidates from mid-level through to senior experience.

• 2-5+ years in event coordination, wedding coordination or event management within hospitality
• Demonstrated wedding coordination experience, or clear evidence of the detail and client-care standard weddings demand
• Multi-venue or high-volume experience highly regarded
• Strong systems capability and confidence with event and booking platforms
• Ability to manage multiple events concurrently at different stages of planning
• Clear, confident written communication with clients and internal teams
• Understanding of event budgets, minimums and financial reporting

A background across a mix of wedding, corporate and social events is ideal. A wedding-focused background is equally welcome if you are genuinely excited to broaden.

Work Environment

• Competitive Sydney salary aligned to experience
• Performance incentive structure
• Staff discounts up to 50% across the SRG portfolio
• Complimentary WSET Level 2 course (where applicable to venue exposure)