Warm Medical Receptionist & Admin Assistant — 4 Days/Week

Newcastle Psychology and Health; Newcastle-Maitland; On-site; AUD 45,000 - 60,000; Part time

Job summary

Newcastle Psychology and Health is seeking a friendly Administrative Assistant/Medical Receptionist for our Charlestown clinic. You will be the first point of contact, greet clients, manage bookings, and support psychologists with administrative tasks.

The role is four days per week with potential to move to full-time in the future. You should have strong communication, excellent organisation, and experience with Microsoft Office.

Qualifications

• Excellent communication and calm demeanour essential.
• Strong organisation and time management to handle multiple tasks.
• Proficiency in Microsoft Office; familiarity with practice management software preferred.

Responsibilities

• Greet clients and maintain a welcoming environment.
• Manage patient appointments, scheduling, and records in PM system.
• Answer phones and emails; support psychologists with admin tasks.
• Process client invoicing and payments; manage referrals and inquiries.
• Maintain confidentiality and comply with privacy regulations.

Skills

Communication skills

Organisational skills

MS Office

Practice management software

Tools

Zanda Health

Job description

Newcastle Psychology and Health is seeking a friendly Administrative Assistant/Medical Receptionist for our Charlestown clinic. You will be the first point of contact, greet clients, manage bookings, and support psychologists with administrative tasks.

The role is four days per week with potential to move to full-time in the future. You should have strong communication, excellent organisation, and experience with Microsoft Office.