Warehouse Administrator

J&T Express Australia; City Of Bayswater; On-site; AUD 55,000 - 75,000; Full time

Job summary

J&T Express Australia is seeking a Warehouse Administrator to support efficient warehouse operations across inventory control, receiving, dispatch and documentation. The role includes rostering staff, coordinating workforce during peak periods and assisting HR functions within the warehouse environment.

You will maintain accurate inventory records, monitor stock movements and liaise with suppliers and internal teams to ensure smooth daily operations. Proficiency in Excel is desirable.

Qualifications

• 1–2 years' experience in warehouse administration, HR, logistics or similar.
• Experience preparing staff rosters and coordinating employees.
• Good understanding of workplace health and safety in a warehouse.
• Strong organisational and time-management skills in fast-paced settings.
• Attention to detail and accuracy in inventory, documentation and staff records.
• Strong communication and interpersonal abilities to coordinate with staff and departments.
• Proficiency in Microsoft Office, especially Excel, for records and reports.
• Ability to analyse operational information and implement practical solutions.

Responsibilities

• Prepare warehouse staff rosters, allocate personnel and arrange additional staff during peak periods.
• Monitor attendance, hours and shift allocations; liaise with HR on workforce matters.
• Maintain inventory records, monitor stock levels and reconcile discrepancies.
• Coordinate receipt, storage, handling and dispatch of goods.
• Prepare and maintain records relating to inventory, stock control and distribution.
• Conduct regular stocktakes and report variances.
• Support day-to-day warehouse administration and coordinate workflows.
• Maintain records of assets and equipment and coordinate checks, replacements and repairs.
• Procure warehouse supplies and liaise with suppliers.
• Identify and implement improvements to processes and controls; ensure compliance with procedures.
• Ensure warehouse cleanliness, organization, and safety by 5S compliance.

Skills

Warehouse administration

HR coordination

Inventory control

Time management

Communication

Tools

Microsoft Excel

Job description

J&T Express is a leading global logistics provider with an extensive international footprint across Southeast Asia, China, Latin America, and beyond. As we expand our operations into Australia, we are currently in an exciting, fast-paced setup and early-stage growth phase in the local market. Combining the backing and expertise of a global industry leader with the dynamic atmosphere of a growing local team, we are committed to building a modern supply chain network across Australia.

About the role

The Warehouse Administrator is responsible for supporting the efficient and accurate administration of warehouse operations, including inventory control, stock management, goods receiving and dispatch, documentation, asset management and procurement. The role also incorporates operational workforce coordination and administrative HR functions within the warehouse environment. This includes preparing staff rosters, coordinating warehouse personnel during peak periods, monitoring employee attendance and working hours, and supporting the effective allocation of warehouse resources to meet operational requirements.

Key responsibilities

• Prepare warehouse staff rosters, allocate personnel according to operational requirements and arrange additional staff during peak periods
• Monitor warehouse employees' attendance, working hours and shift allocations, and liaise with HR on relevant workforce matters
• Maintain accurate inventory records, monitor stock levels and movements, and investigate and reconcile stock discrepancies
• Coordinate the receipt, storage, handling and dispatch of goods to ensure efficient warehouse operations
• Prepare and maintain accurate records and documentation relating to inventory, stock control and distribution activities
• Conduct regular stocktakes, reconcile physical stock against system records and report material variances
• Support day-to-day warehouse administration and coordinate workflows to ensure operational requirements are met efficiently
• Maintain records of warehouse assets and equipment, monitor their allocation and condition, and coordinate asset checks, replacements and repairs
• Procure warehouse supplies, equipment and consumables, including liaising with suppliers and maintaining purchasing records
• Identify and implement improvements to warehouse processes, inventory controls and resource utilisation while ensuring compliance with company procedures and applicable requirements
• Ensure warehouse cleanliness, organization, and safety standards by driving compliance with 5S principles

About you

• Previous 1-2 years' experience in warehouse administration, HR, logistics, inventory control or a similar environment
• Experience preparing staff rosters and coordinating employees based on operational requirements
• Good understanding of workplace health and safety requirements within a warehouse environment
• Strong organisational and time-management skills, with the ability to manage multiple priorities in a fast-paced warehouse environment
• Strong attention to detail and accuracy when managing inventory, documentation and employee records
• Strong communication and interpersonal skills, with the ability to coordinate effectively with warehouse staff, management and internal departments
• Proficiency in Microsoft Office, particularly Excel, for maintaining records and preparing reports
• Ability to analyse operational information, identify discrepancies and implement practical solutions