Warehouse Administrator

Adecco (Portugal); Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Adecco (Portugal) is seeking a Warehouse Administrator to support the day-to-day operations of a busy distribution site in Mount Waverley, Melbourne. You will collaborate with the Warehouse Manager and operations team to keep inventory, systems and documentation accurate and up to date, focusing on the operational side of warehousing rather than deskbound tasks.

The role covers inventory transactions, inbound/outbound documentation, stock reconciliation, reporting and general warehouse

Qualifications

• Experience in warehouse administration and inventory control.
• Experience using ERP and WMS systems.
• Strong attention to detail and data accuracy.

Responsibilities

• Provide day-to-day administrative support to the warehouse team
• Process warehouse transactions accurately through ERP and Warehouse Management Systems (WMS)
• Maintain warehouse records, documentation and reports
• Assist with inventory adjustments and stock reconciliations
• Investigate stock discrepancies and assist with corrections
• Support stocktakes and cycle counts
• Coordinate paperwork for inbound and outbound shipments
• Assist with freight bookings, deliveries and transport documentation
• Generate inventory and operational reports
• Maintain accurate data across warehouse systems
• Liaise with warehouse, customer service and sales teams
• Prepare spreadsheets and documentation using Microsoft Office
• Support continuous improvement across warehouse processes

Skills

Warehouse administration

Inventory administration

Logistics

WMS

ERP

Excel

Data accuracy

Communication

multitasking

Problem solving

Team collaboration

Tools

ERP

WMS

Job description

We are seeking an organised and proactive Warehouse Administrator to support the day-to-day operations of a busy distribution facility in Mount Waverley.

Working closely with the Warehouse Manager and wider operations team, you will play an important role in keeping inventory, warehouse systems and documentation accurate and up to date. This is a great opportunity for someone who enjoys being involved in the operational side of warehousing rather than sitting behind a desk all day.

You'll work across inventory transactions, inbound and outbound documentation, stock reconciliation, reporting and general warehouse administration while liaising with teams across the business.

Key Responsibilities

• Provide day-to-day administrative support to the warehouse team
• Process warehouse transactions accurately through ERP and Warehouse Management Systems (WMS)
• Maintain warehouse records, documentation and reports
• Assist with inventory adjustments and stock reconciliations
• Investigate stock discrepancies and assist with corrections
• Support stocktakes and cycle counts
• Coordinate paperwork for inbound and outbound shipments
• Assist with freight bookings, deliveries and transport documentation
• Generate inventory and operational reports
• Maintain accurate data across warehouse systems
• Liaise with warehouse, customer service and sales teams
• Prepare spreadsheets and documentation using Microsoft Office
• Support continuous improvement across warehouse processes

We are seeking an organised and proactive Warehouse Administrator to support the day-to-day operations of a busy distribution facility in Mount Waverley.

Working closely with the Warehouse Manager and wider operations team, you will play an important role in keeping inventory, warehouse systems and documentation accurate and up to date. This is a great opportunity for someone who enjoys being involved in the operational side of warehousing rather than sitting behind a desk all day.

You'll work across inventory transactions, inbound and outbound documentation, stock reconciliation, reporting and general warehouse administration while liaising with teams across the business.

About You

We're looking for someone who is highly organised, accurate and comfortable working within a fast-paced warehouse environment.

Ideally, you will bring:

• Previous experience in warehouse administration, inventory administration, logistics or distribution
• Experience using a WMS and/or ERP system
• Good understanding of inventory and stock movements
• Strong attention to detail and data accuracy
• Confidence using Microsoft Excel and other Microsoft Office applications
• Strong communication and stakeholder management skills
• Ability to prioritise multiple tasks and meet deadlines
• A proactive approach to identifying and resolving discrepancies
• Ability to work closely with both warehouse and office-based teams

Experience supporting stocktakes, cycle counts, inbound/outbound operations or freight coordination would be particularly advantageous.

What's On Offer

• Permanent full-time position
• 7:30am start
• Mount Waverley location
• Stable and established distribution environment
• Supportive and collaborative team
• Varied role across administration, systems and inventory
• Exposure to broader warehouse and logistics operations
• Opportunity to develop your skills within inventory and warehouse management