Transport Admin & Operations Support Specialist

Wettenhalls Pty Ltd.; Melbourne; On-site; AUD 60,000 - 82,000; Full time

Benefits offered by this job

Permanent full-time employment

Flexible working arrangements

Professional growth opportunities

Exposure to multiple divisions

Job summary

Wettenhalls Pty Ltd. is seeking an experienced Administration Officer in Melbourne to support our Construction and General Freight divisions.

You will ensure accurate documentation, responsive communication and efficient processes across operations, drivers and subcontractors. You will process invoices, maintain records and coordinate documentation while working closely with operational teams to keep day-to-day transport operations running smoothly.

Qualifications

• Highly organised and proactive administrator with ability to manage competing priorities.
• Strong communication, literacy and numeracy skills.
• Experience in handling confidential information with discretion.

Responsibilities

• Compile, verify and enter customer data into company systems.
• Process customer and subcontractor invoices accurately and within required timeframes.
• Respond to customer and subcontractor enquiries via phone, email and face-to-face interactions.
• Support operational teams by obtaining and managing required documentation.
• Maintain accurate records and filing systems.
• Work collaboratively with administration and operations teams to ensure smooth workflow processes.
• Provide administrative support during periods of peak workload and team absences.
• Assist with business improvement initiatives and project work.
• Prepare reports and documentation as required.
• General administrative duties to support business operations.

Skills

Organised

Time management

Attention to detail

Communication skills

Customer service

Job description

Wettenhalls Pty Ltd. is seeking an experienced Administration Officer in Melbourne to support our Construction and General Freight divisions.

You will ensure accurate documentation, responsive communication and efficient processes across operations, drivers and subcontractors. You will process invoices, maintain records and coordinate documentation while working closely with operational teams to keep day-to-day transport operations running smoothly.