Timetable & Scheduling Coordinator

Holmesglen TAFE; Melbourne; On-site; AUD 64,000 - 69,000; Full time

Benefits offered by this job

Onsite parking

Flexible work arrangements

Paid parental leave

Employee Assistance Program

Job summary

Holmesglen Institute is seeking a Timetable Officer for a 12-month fixed-term contract at the Waverley Campus. You will develop and maintain class timetables, coordinate room allocations, and manage timetable changes to ensure a smooth learning environment.

Ideal candidates will have strong administration skills, excellent stakeholder service, and digital literacy with Office and database systems; CELCAT experience is desirable. Onsite parking is available at the Waverley Campus.

Qualifications

• Strong administrative and organisational skills with the ability to manage competing priorities and maintain accurate records.
• Excellent stakeholder and customer service skills, with the ability to build positive working relationships across different teams.
• Strong digital literacy, including proficiency in Microsoft Office and database systems; experience with CELCAT or other timetabling systems is desirable.
• Effective problem-solving skills, with the ability to adapt to changing priorities and resolve scheduling challenges.
• Diploma of Business Administration or tertiary qualification in business, administration or a related field, or lesser qualifications combined with relevant experience.

Responsibilities

• Develop and maintain efficient timetables for classes, teaching spaces and Institute resources.
• Collaborate with faculties and departments to coordinate room allocations and timetabling requirements.
• Manage timetable changes, cancellations and room re-allocations, ensuring stakeholders are kept informed.
• Provide responsive customer service, advice and information to staff and key stakeholders.
• Support the effective use of teaching spaces through room audits, accurate records and resource planning.

Skills

Administrative & organisational skills

Stakeholder & customer service

Digital literacy

Problem-solving

Education

Diploma of Business Administration or related qualification

Tools

CELCAT timetabling

Job description

Holmesglen Institute is seeking a Timetable Officer for a 12-month fixed-term contract at the Waverley Campus. You will develop and maintain class timetables, coordinate room allocations, and manage timetable changes to ensure a smooth learning environment.

Ideal candidates will have strong administration skills, excellent stakeholder service, and digital literacy with Office and database systems; CELCAT experience is desirable. Onsite parking is available at the Waverley Campus.