Timetable Officer: Schedule & Space Coordinator (12-Month Contract)

Holmesglen; Melbourne; On-site; AUD 64,000 - 69,000; Full time

Job summary

Holmesglen Institute is seeking a Timetable Officer to coordinate class, exam and academic schedules across the campus. You will manage teaching spaces, handle room allocations, and resolve scheduling challenges to keep learning moving smoothly.

Based at Waverley Campus, this full-time 12-month contract offers a supportive team environment, on-site parking, and proximity to public transport. Applicants should have a Diploma or equivalent in business/administration and strong organisational and

Qualifications

• Diploma of Business Administration or tertiary qualification in business/ administration.
• Strong administrative and organisational skills.
• Excellent stakeholder and customer service abilities.
• Strong digital literacy; experience with timetabling systems desirable (CELCAT).

Responsibilities

• Develop and maintain efficient timetables for classes, teaching spaces and Institute resources.
• Collaborate with faculties and departments to coordinate room allocations and timetabling requirements.
• Manage timetable changes, cancellations and room re-allocations, ensuring stakeholders are kept informed.
• Provide responsive customer service, advice and information to staff and key stakeholders.
• Support the effective use of teaching spaces through room audits, accurate records and resource planning.

Skills

Administrative skills

Organisational skills

Stakeholder management

Customer service

Digital literacy

Education

Diploma of Business Administration

Tertiary qualification in business/ administration

Tools

CELCAT timetabling system

Microsoft Office

Database systems

Job description

Holmesglen Institute is seeking a Timetable Officer to coordinate class, exam and academic schedules across the campus. You will manage teaching spaces, handle room allocations, and resolve scheduling challenges to keep learning moving smoothly.

Based at Waverley Campus, this full-time 12-month contract offers a supportive team environment, on-site parking, and proximity to public transport. Applicants should have a Diploma or equivalent in business/administration and strong organisational and