Timetable & Scheduling Coordinator

Holmesglen Institute; Melbourne; On-site; AUD 64,000 - 69,000; Full time

Benefits offered by this job

Onsite parking

Close to public transport

Job summary

Holmesglen Institute in Melbourne is seeking a Timetable Officer to coordinate class, exam and academic schedules across campuses, manage teaching spaces and room allocations, and support smooth timetabling practices.

You will need strong administrative and stakeholder engagement skills, digital literacy with Microsoft Office, and experience with CELCAT or similar timetabling systems; a Diploma of Business Administration or equivalent is preferred.

Qualifications

• Strong administrative and organisational skills.
• Excellent stakeholder and customer service skills.
• Proficiency in Microsoft Office and database systems; CELCAT or timetabling experience is desirable.

Responsibilities

• Develop and maintain efficient timetables for classes, teaching spaces and Institute resources.
• Coordinate room allocations and timetabling requirements across faculties.
• Manage timetable changes, cancellations and room reallocations with clear stakeholder communication.
• Provide timely advice and information to staff and stakeholders.
• Support effective use of teaching spaces through audits and record-keeping.

Skills

Administrative skills

Organisational skills

Stakeholder engagement

Digital literacy

Education

Diploma of Business Administration

Tools

CELCAT

Job description

Holmesglen Institute in Melbourne is seeking a Timetable Officer to coordinate class, exam and academic schedules across campuses, manage teaching spaces and room allocations, and support smooth timetabling practices.

You will need strong administrative and stakeholder engagement skills, digital literacy with Microsoft Office, and experience with CELCAT or similar timetabling systems; a Diploma of Business Administration or equivalent is preferred.