Timetable Officer

people2people; Sydney; On-site; AUD 74,000 - 90,000; Full time

Benefits offered by this job

Employee benefits

On-site parking

Public transport nearby

Community activities

Job summary

Excelsia seeks an experienced Timetable Officer to develop, maintain and optimise class timetables and room scheduling. The role requires collaboration across internal departments to deliver accurate timetables meeting organisational and regulatory requirements.

The position is on-site on a 12-13 month contract, with potential for permanency for the right candidate. Competitive benefits and a supportive environment are on offer in Sydney.

Qualifications

• Proven experience in managing and coordinating timetabling, scheduling, or rostering in a complex environment.
• Strong attention to detail and organisational skills.
• Proficiency in scheduling software (e.g., Timetabler) is preferred.
• Excellent communication and interpersonal skills.
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Develop and maintain teaching timetables for each semester and additional student intakes.
• Coordinate with academic departments to gather scheduling requirements.
• Administer room bookings for staff and students, optimising resource allocation.
• Manage Excelsia's timetabling software system and provide assistance to staff and students.
• Prepare and publish timetables in liaison with various internal stakeholders.
• Ensure compliance with operational constraints and quality requirements.

Skills

Timetabling coordination

Attention to detail

Scheduling software

Communication skills

Prioritisation

Tools

Timetabler

Job description

Contribute to student satisfaction by delivering accurate and timely timetables.

Lots of employee benefits on offer.

Supportive environment, parking on site, close to public transport routes.

About the organisation

This Christian-based organisation is a prominent educational institution focused on delivering quality higher education. Due to growth, the business is now seeking an experienced Timetabling Officer. You will work on a 12-13-month contract, working on site, 5 days. For the right candidate, this role will be made permanent.

About the role

The Timetable Officer is responsible for developing, maintaining, and optimising class timetables and room scheduling to ensure efficient operations and service delivery. This role involves collaboration with internal departments and stakeholders to produce accurate and accessible timetables that meet organisational and regulatory requirements.

Key responsibilities

• Develop and maintain teaching timetables for each semester and additional student intakes.
• Coordinate with academic departments to gather scheduling requirements.
• Administer room bookings for staff and students, optimising resource allocation.
• Manage Excelsia's timetabling software system and provide assistance to staff and students.
• Prepare and publish timetables in liaison with various internal stakeholders.
• Ensure compliance with operational constraints and quality requirements.

Skills & experience

• Proven experience in managing and coordinating timetabling, scheduling, or rostering in a complex environment.
• Strong attention to detail and organisational skills.
• Proficiency in scheduling software (e.g., Timetabler) is preferred.
• Excellent communication and interpersonal skills.
• Ability to manage competing priorities and meet deadlines.

Please note: to be considered for this role, you will be a committed Christian who's involved in your local congregation. As this role has the potential to become permanent, you will need Permanent Residency status.

What’s in it for you

$81,736.06 + super.

Opportunity to contribute to a supportive educational environment.

Community days, and additional leave applied.

Lots of community activities such as sports teams, production tickets, gym discounts and more

Financial and education benefits.