Tendering & Marketing Assistant

Aquatec Maxcon; Ipswich City; On-site; AUD 55,000 - 70,000; Full time

Job summary

Aquatec Maxcon in Ipswich, Australia, is seeking a organised Tendering & Marketing Assistant to support tendering, marketing and commercial teams. You will handle tender documentation, maintain marketing materials and assist day-to-day operations.

Reporting to the Office Manager, you will collaborate across departments, manage multiple priorities and ensure accurate, professional documentation. Proficiency in Word, Excel and PowerPoint is essential.

Qualifications

• Experience in administration, tender coordination, or a similar role.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills.
• High attention to detail, especially when preparing and reviewing documentation.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work across multiple teams and stakeholders.

Responsibilities

• Assist with preparation, formatting and coordination of tender submissions, reports, presentations and supporting documentation.
• Coordinate Expressions of Interest (EOIs) and ensure documentation is complete and submitted on time.
• Develop and maintain company templates, presentations and marketing materials per branding guidelines.
• Update website content and marketing information, and maintain capability documents.
• Organise and maintain technical docs, records and databases related to services and offerings.
• Review documents for accuracy, consistency and completeness.
• Provide general administrative support including filing and record management.
• Liaise with internal teams, customers and external stakeholders to support business activities.
• Assist with internal communications, company publications, policies and handbooks.
• Coordinate meetings, prepare minutes and help organise events and conferences.

Skills

Administration

Tender coordination

Marketing support

Communication

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Join an established Australian engineering company in a diverse administration and coordination role supporting our tendering, marketing and commercial teams.

About Us

Aquatec Maxcon is Australia's leading provider of water and wastewater treatment technologies. Specialising in the design, manufacture, installation and maintenance of water and wastewater treatment solutions.

With a strong reputation across the industry, we are committed to delivering quality engineering solutions and supporting the communities and industries we serve.

About the Role

We are seeking an organised, proactive and detail-oriented Tendering & Marketing Assistant to join our team.

This varied role provides essential administrative and coordination support to our engineering, commercial, tendering and marketing teams. You will assist with the preparation of tender documentation, maintain company marketing materials and support day-to-day business operations.

Reporting to the Office Manager, this position would suit someone who enjoys working across different departments, has strong attention to detail and takes pride in producing accurate, professional work.

Key Responsibilities

• Assist with the preparation, formatting and coordination of tender submissions, reports, presentations and supporting documentation.
• Coordinate Expressions of Interest (EOIs), ensuring documentation is accurate, complete and submitted as required.
• Develop and maintain company templates, presentations and marketing materials in accordance with company branding.
• Maintain and update website content, marketing information and company capability documents.
• Organise and maintain technical documentation, records and databases relating to company services and offerings.
• Review presentations, submissions and other business documents for accuracy, consistency and completeness.
• Provide general administrative support, including document preparation, filing and record management.
• Liaise with internal teams, customers and external stakeholders to support business activities.
• Assist with internal communications, company publications, policies and employee handbooks.
• Coordinate meetings, prepare minutes and assist with organising company events, functions and conferences.

About You

To be successful in this role, you will ideally have:

• Previous experience in administration, tender coordination, marketing support or a similar role.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills.
• High attention to detail, particularly when preparing and reviewing documentation.
• Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint.
• Confidence working with different teams and stakeholders.
• A proactive, flexible approach and willingness to take on a variety of tasks.
• The ability to work both independently and collaboratively.

Experience within the engineering, construction, manufacturing or infrastructure sectors would be advantageous, but is not essential.

Why Join Aquatec Maxcon?

• Work with an established Australian engineering company.
• Enjoy a varied role with exposure to multiple areas of the business.
• Be part of a supportive and collaborative team environment.
• Contribute to projects across the water and wastewater industry.
• Opportunity to further develop your administration, tendering and marketing skills.