Tenders Administrator

Peak ARE; Townsville City; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Full set of company uniforms

Attractive salary package

Flexible rosters - RDO Scheme

Free use of Company Gym

Corporate Partnership Discounts

Job summary

Peak ARE Pty Ltd in Townsville is seeking a reliable Tenders Administrator to join our office-based team on a permanent, full-time basis starting January 2027. You will provide end-to-end tender coordination, document control, and project support alongside the Sales Manager and estimating team.

In this fast-paced role you will manage tender documents, coordinate submissions, and assist with post-tender interviews.

Qualifications

• Strong communication and relationship-building across teams.
• Ability to manage competing priorities and meet deadlines.
• Commitment to safety, quality, and continuous improvement.

Responsibilities

• Tender & document management: oversee, organize, and maintain all tender documents, internal files, and returnable schedules.
• Submission coordination: manage, liaise, and execute non-price criteria while prompting the tender team to ensure on-time submissions.
• Post-tender & award: attend interviews, take minutes, and transition to award stage with organized documentation.
• Sales & team administration: support the Sales Manager and tender team to ensure efficient daily operations.
• Operational systems support: manage phone tasks and general admin needs.
• Professional development: attend relevant workshops and training as directed by the Sales Manager.

Skills

Strong communication

Priority management

Team collaboration

Tools

Microsoft Office

Simpro

Dropbox

Job description

Who Are We & Why Should You Join Our Team?

Join an industry-leading, family-owned business that values its people, prioritises safety, and delivers excellence.

We are seekinga reliable, motivated Tenders Administrator to join our dedicated office-based team in Townsville on a permanent, full-time basis, starting January 2027.

This is your chance to be part of a business where your work truly matters—and where your skills will be recognised, developed, and supported long-term.

About Us

Peak ARE Pty. Ltd is a family owned and operated business established in Townsville, since 2004. With our current team of 75+ staff, Peak ARE specialise in the delivery of Commercial and Industrial, Air Conditioning, Refrigeration and Electrical Services employing an all-inclusive methodology in the delivery of our works, with a strong reputation in being able to deliver expert results in the design, construction, commissioning and servicing of all key areas within the Heating, Ventilation and Air-Conditioning (HVAC) industry. These roles are placed within our Mechanical Construction Departments working alongside our Electrical Construction and Service Departments, supported by our Safety and Administration teams.

Our Head Office located at 350 Bayswater Road includes a purpose built, market leading premises which offers both superior staff amenities, and the ability to accommodate ongoing short and long-term future company growth. Our facility also incorporates a state-of-the-art sheet metal manufacturing capability.

We promote, display, and maintain safety in all aspects of work to ensure safe working environment for all internal & external personnel. As well as maintain respectful behaviour to provide a "friendly" and co-operative workplace environment. We expect high-level satisfaction for all Customers, Consultants, Contractors, and Supplier relationships.

The Role

Due to continued growth across North Queensland, Peak ARE Pty Ltd is seeking a motivated and detail-oriented Tenders Administrator to join our team in Townsville.

Working closely with the Sales Manager and estimating team, you will provide comprehensive administrative and operational support across a diverse range of projects. This multi-faceted role centers on end-to-end tender coordination, document control, and team administration in a dynamic, fast-paced environment.

Key Responsibilities

• Tender & Document Management: Oversee, organize, and maintain all tender documents, internal files, and returnable schedules
• Submission Coordination: Manage, liaise, and execute non-price criteria while proactively prompting the tender team with deadline reminders to ensure successful, on-time submissions.
• Post-Tender & Award Stage: Attend post-tender interviews to take precise minutes when required and seamlessly manage the transition to the award stage by ensuring all final tender documentation is organized, complete, and properly filed.
• Sales & Team Administration: Provide administrative support to the Sales Manager and wider tender team to ensure efficient daily operations.
• Operational Systems Support: Manage phone system tasks, requirements, and general operational administrative needs.
• Professional Development: Attend relevant industry workshops and training sessions as directed by the Sales Manager.

Skills & Experience

• Strong communication and relationship-building skills to effectively liaise across teams.
• The ability to manage competing priorities and drive strict deadlines.
• A commitment to continuous improvement, workplace safety, and maintaining high standards in a team-focused environment.

Desirable (but not essential):

Experience with platforms such as:

• Microsoft Office
• Simpro
• Dropbox

Benefits and Remuneration

• Full set of company uniforms
• Attractive salary package
• Supportive, family-oriented team culture
• Long-term job stability with a progressive company
• Flexible rosters- RDO Scheme
• Long-term job stability with a progressive company
• Free use of Company Gym
• Corporate Partnership Discounts