Tender & Marketing Coordinator

Aquatec Maxcon; Ipswich City; On-site; AUD 55,000 - 70,000; Full time

Job summary

Aquatec Maxcon in Ipswich, Australia, is seeking a organised Tendering & Marketing Assistant to support tendering, marketing and commercial teams. You will handle tender documentation, maintain marketing materials and assist day-to-day operations.

Reporting to the Office Manager, you will collaborate across departments, manage multiple priorities and ensure accurate, professional documentation. Proficiency in Word, Excel and PowerPoint is essential.

Qualifications

• Experience in administration, tender coordination, or a similar role.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills.
• High attention to detail, especially when preparing and reviewing documentation.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work across multiple teams and stakeholders.

Responsibilities

• Assist with preparation, formatting and coordination of tender submissions, reports, presentations and supporting documentation.
• Coordinate Expressions of Interest (EOIs) and ensure documentation is complete and submitted on time.
• Develop and maintain company templates, presentations and marketing materials per branding guidelines.
• Update website content and marketing information, and maintain capability documents.
• Organise and maintain technical docs, records and databases related to services and offerings.
• Review documents for accuracy, consistency and completeness.
• Provide general administrative support including filing and record management.
• Liaise with internal teams, customers and external stakeholders to support business activities.
• Assist with internal communications, company publications, policies and handbooks.
• Coordinate meetings, prepare minutes and help organise events and conferences.

Skills

Administration

Tender coordination

Marketing support

Communication

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Aquatec Maxcon in Ipswich, Australia, is seeking a organised Tendering & Marketing Assistant to support tendering, marketing and commercial teams. You will handle tender documentation, maintain marketing materials and assist day-to-day operations.

Reporting to the Office Manager, you will collaborate across departments, manage multiple priorities and ensure accurate, professional documentation. Proficiency in Word, Excel and PowerPoint is essential.