Tender Submissions & Estimating Coordinator

Randstad Pty; Greater Dandenong; On-site; AUD 60,000 - 90,000; Full time

Job summary

Randstad is recruiting a Tender & Estimating Coordinator to support our client’s estimating team. This role focuses on administrative coordination for tender submissions, tracking deadlines and maintaining documentation across drawings, specs and pricing records.

You’ll work closely with estimators, suppliers and subcontractors to assemble timely, accurate submissions and help hand over projects when awarded. A proactive, detail‑driven administrator will thrive here.

Qualifications

• Previous experience in administration or coordination roles.
• Proficiency with Microsoft Office, especially spreadsheets and document management tools.
• Strong attention to detail and practical approach to prioritising.
• Professional communication skills and ability to build effective working relationships.
• Initiative, reliability and a collaborative approach.
• A current driver’s licence.

Responsibilities

• Keeping track of tender opportunities, submission dates and outstanding actions.
• Organising project files, drawings, specifications and document updates.
• Requesting supplier and subcontractor quotes and following up responses.
• Updating pricing records, spreadsheets and tender progress information.
• Helping compile submission documents and checking that required information is included.
• Liaising with internal teams and external contacts to resolve information gaps.
• Preparing documentation for handover when projects are awarded.
• Identifying practical ways to improve templates, records and administrative processes.

Skills

Administration

Coordination

Attention to detail

Communication skills

Reliability

Deadline management

Education

Business administration or related qualification

Tools

Microsoft Office

Spreadsheets

Document management tools

Job description

Randstad is recruiting a Tender & Estimating Coordinator to support our client’s estimating team. This role focuses on administrative coordination for tender submissions, tracking deadlines and maintaining documentation across drawings, specs and pricing records.

You’ll work closely with estimators, suppliers and subcontractors to assemble timely, accurate submissions and help hand over projects when awarded. A proactive, detail‑driven administrator will thrive here.