Tender & Estimating Coordinator

HR Partners; Greater Dandenong; On-site; AUD 70,000 - 90,000; Full time

Job summary

Randstad is recruiting a Tender & Estimating Coordinator to support our client’s estimating team in a project-focused role. You’ll bring together information for tender submissions and provide reliable admin support throughout the process.

You’ll keep tender opportunities, deadlines, and actions on track, organise project files and drawings, request quotes, update records, and liaise with internal teams and suppliers to resolve information gaps.

Qualifications

• Previous experience in administration, coordination or a related support role.
• Confidence using Microsoft Office, particularly spreadsheets and document management tools.
• Strong attention to detail and a practical approach to managing priorities.
• Professional communication skills and the ability to build effective working relationships.
• Initiative, reliability and a collaborative approach.
• A current driver’s licence.
• Exposure to tenders, estimating, construction or building services would be highly regarded.
• Relevant qualifications in business administration, construction or estimating are welcome but not essential.

Responsibilities

• Keeping track of tender opportunities, submission dates and outstanding actions.
• Organising project files, drawings, specifications and document updates.
• Requesting supplier and subcontractor quotes and following up responses.
• Updating pricing records, spreadsheets and tender progress information.
• Helping compile submission documents and checking that required information is included.
• Liaising with internal teams and external contacts to resolve information gaps.
• Preparing documentation for handover when projects are awarded
• Identifying practical ways to improve templates, records and administrative processes.

Skills

Administration

Coordination

Attention to detail

Communication

Document management

Microsoft Office

Education

Business Administration or related field

Tools

Spreadsheets

Document management tools

Job description

Randstad is recruiting a Tender & Estimating Coordinator to support our client’s estimating team in a project-focused role. You’ll bring together information for tender submissions and provide reliable admin support throughout the process.

You’ll keep tender opportunities, deadlines, and actions on track, organise project files and drawings, request quotes, update records, and liaise with internal teams and suppliers to resolve information gaps.