Estimating Coordinator

MELROSE BUILT PTY LTD; Brisbane; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Direct access to senior leaders

Five additional paid wellbeing days a–

Strong pipeline of quality projects

Job summary

Melrose Built Pty Ltd in Brisbane is seeking an Estimating Coordinator to keep the tender process organized and moving. You will coordinate tender documentation, manage subcontractor enquiries, track quotations and help prepare complete submissions.

This role suits someone who takes pride in accuracy, follows through on commitments and asks questions early to prevent issues. Proactive, detail‑oriented candidates with experience in construction administration are encouraged to apply.

Qualifications

• Experience in construction administration, tender coordination or estimating support.
• Strong organisational skills and ability to manage competing deadlines.
• Clear, professional communication with subcontractors, suppliers and internal teams.
• Attention to detail in document revisions, dates and quotation information.
• Proficiency in Microsoft Excel, Word and Outlook; estimating or document management software is a plus.
• Understanding of construction trades or willingness to learn.

Responsibilities

• Maintain tender register with opportunities, dates, milestones and progress.
• Set up tender folders and manage drawings, specs, schedules and revisions.
• Prepare and issue RFQs to subcontractors and suppliers with clear scopes and due dates.
• Follow up invitations and quotations, track coverage and escalate gaps.
• Maintain an accurate subcontractor and supplier database with capabilities and contacts.
• Coordinate tender queries, information requests and addenda.
• Assist estimators with quote comparisons and identify missing information.
• Coordinate site inspections, tender meetings and submission requirements.

Job description

Great tenders start with accurate information, clear communication and someone who takes ownership of the details. As our Estimating Coordinator, you will keep the tender process organized and moving. Working closely with our estimators, you will coordinate tender documentation, manage subcontractor enquiries, track quotations, and help prepare professional, complete submissions. This role suits someone who takes pride in their work, follows through on commitments, and has the confidence to ask questions before small issues become bigger problems.

Key Responsibilities

• Maintain the tender register, recording new opportunities, submission dates, key milestones, and progress.
• Set up tender folders and manage drawings, specifications, schedules, and document revisions.
• Prepare and distribute requests for quotation to subcontractors and suppliers, clearly identifying scope, documentation, and return dates.
• Follow up tender invitations and quotations, tracking coverage across each trade and escalating gaps early.
• Maintain an accurate subcontractor and supplier database, including capabilities, service areas, and contact details.
• Coordinate tender queries, requests for information and addenda, ensuring relevant parties receive updated information promptly.
• Assist estimators with quote comparisons, identifying missing information, exclusions, and qualifications for review.
• Coordinate site inspections, tender meetings, and submission requirements.

What success looks like

• Tender documentation is current, accurate and easy to locate.
• Subcontractors understand what is required and when quotations are due.
• Missing quotes, scope gaps, and outstanding queries are raised early.
• Estimators have reliable information and coordinate support.
• Tender submissions are complete, professionally presented, and ready by the required deadlines.
• Project teams receive an organized handover following a successful tender.

Why Melrose?

• Supportive team with direct acces to senior leaders
• Melrose Leave: five additional paid wellbeing days each year
• A strong pipeline of quality project

What you will bring

• Experience in construction administration, tender coordination, estimating support or a similar role.
• Strong organisational skills and the ability to manage competing deadlines.
• Clear, professional communication and confidence dealing with subcontractors, suppliers, and internal teams.
• Attention to detail, particularly when managing document revisions, dates and quotation information.
• Proficiency in Microsoft Excel, Word, and Outlook; experience with estimating or document management software is an advantage.
• An understanding of construction trades and tender documentation, or a strong willingness to learn.
• A proactive approach—you follow up, resolve routine issues, and recognize when to seek guidance.
• Care for the quality of your work and respect for confidential commercial information.
• Construction-related qualifications or studies are beneficial but are not essential where relevant experience and capability can be demonstrated.

The person we are looking for

You bring energy, accountability, and pride to the work you do. You understand that a timely follow-up, an accurate register, and a well-asked question can make a real difference to a tender result. You do not need to have every answer, but you do need the drive to find out, the communication skills to keep people informed and the care to see tasks through.