Temp Advisor (Document Control)

Department of Transport and Main Roads QLD; City of Brisbane; On-site; AUD 90,000 - 115,000; Full time

Job summary

The Department of Transport and Main Roads QLD in Brisbane seeks a Temp Advisor (Document Control) to support the LGC project by leading document control activities and governance across the project lifecycle. You will implement processes, coordinate reviews, and manage information across InEight, TeamBinder, SharePoint and Teams.

Applicants should demonstrate strong organisational skills, attention to detail and the ability to manage competing priorities while ensuring compliance with

Qualifications

• Experience with document control and information governance.
• Ability to manage multiple priorities in a complex project.
• Experience with project document management for large programs.
• Criminal history check will be undertaken prior to appointment.

Responsibilities

• Review the Project Document Control Management Plan to ensure adherence throughout the project lifecycle.
• Define and maintain document management processes, workflows and guidance for users.
• Coordinate complex review and approval processes for program documentation.
• Administer project data sources and collaboration platforms (InEight/TeamBinder, MS Teams, SharePoint).
• Ensure documents are stored securely and tracked, with timely responses to internal/external parties.

Skills

Organisational skills

Attention to detail

Stakeholder communication

Governance & recordkeeping

Education

Tertiary qualification in document/information management

Tools

InEight

TeamBinder

SharePoint

Microsoft Teams

Job description

Department of Transport and Main Roads QLD – Brisbane QLD

The Temp Advisor (Document Control) will be responsible for project document control activities to support successful delivery of the Logan and Gold Coast Faster Rail (LGC) project.

Key responsibilities

• Review the Project Document Control Management Plan ensuring adherence to the plan throughout the project lifecycle.
• Define and maintain document management processes, workflows and guidance for users.
• Coordinate complex review and approval processes for program documentation.
• Administer project data sources and collaboration platforms, including InEight/TeamBinder, Microsoft Teams and SharePoint.
• Ensure all documents and information provided to the LGC project team are securely stored, tracked, and responded to by the relevant team members and external parties responded within relevant service levels.
• Ensure project documents are stored in accordance with TMR and Queensland recordkeeping requirements.
• Identify opportunities to improve document and information management services.
• Prepare correspondence, reports, briefing notes and submissions, and provide administrative, secretariat and project support.

About you

To thrive in this role, you will require strong organisational skills, attention to detail and the ability to manage competing priorities. You will need to be confident supporting document workflows and information systems, communicating with internal and external stakeholders, and applying governance and recordkeeping requirements in a complex project environment.

Due to this role having access to sensitive data, a criminal history check will be undertaken prior to appointment to the role.

Relevant tertiary qualification and/or professional certification in document and information management would be highly regarded.

Applications to remain current for 12 months.