AO5 - Document Controller

Chandler Macleod Group; City of Brisbane; On-site; AUD 90,000 - 103,000; Full time

Job summary

Chandler Macleod Group in Brisbane CBD is seeking an AO5 Document Controller to support the Logan and Gold Coast Faster Rail project. You will manage project documentation, coordinate reviews, and ensure compliance with TMR and Queensland State RecordKeep policies in a fast-paced, high-volume environment.

Based onsite, you will develop workflows, deliver TeamBinder training, and support approvals, audits and archiving. Onboarding activates after 3 months.

Qualifications

• Experience in major project environments with high document volume.
• Strong governance and stakeholder coordination.
• Brisbane City/on-site office-based.

Responsibilities

• Review and update Document Control Management Plans.
• Support document management users to ensure compliance and timely processing.
• Monitor secure storage, tracking, and timely responses to project documents.
• Deliver training on document control procedures and TeamBinder usage.
• Coordinate approvals for program/documentation packages.
• Develop and maintain workflows within the Document Management System.
• Assist with project correspondence, reports, audits, and submissions.
• Support archiving requirements and process improvements.

Skills

InEight/TeamBinder

Governance

Organizational skills

Communication

Tools

SharePoint

Content Manager

TeamBinder

Job description

AO5 - Document Controller

We are seeking a highly organized and experienced Document Controller to support the successful delivery of the Logan and Gold Coast Faster Rail (LGC) project. This integral role involves managing project documentation to ensure accuracy, compliance, and integrity throughout all project phases.

Position Details

• Job Title: AO5 - Document Controller
• Dates:21/09/2026 – 17/09/2027 (possible extension)
• Location: Brisbane CBD
• Pay Rate: $69.21 per hour + super
• Onboarding: Hybris system activated after 3 months
• Client Type: Government project

About the Role

As part of the Project document control team, you will be responsible for coordinating document control activities across the project. Your expertise will help facilitate complex review and approval processes, support project documentation workflows, and ensure compliance with standards such as TMR and Queensland State RecordKeep policies. You will develop and maintain workflows, support training sessions, and continuously seek improvements in document management systems.

Key Responsibilities

• Review and update Document Control Management Plans and procedures
• Support all document management users to ensure compliance, efficiency, and timely processing
• Monitor and ensure secure storage, tracking, and timely response to project documents
• Facilitate training on document control procedures and TeamBinder usage
• Coordinate approval processes for program/package documentation
• Develop and maintain workflows within the Document Management System
• Manage transfer and administration of project data sources (InEight, TeamBinder, SharePoint, Content Manager)
• Conduct quality checks on documentation submissions
• Assist with project correspondence, reports, audits, and submission requests
• Support TMR archiving requirements and compliance
• Contribute to process improvements and team success

About You

The ideal candidate will have demonstrated experience working in major project environments, with the ability to manage high volumes of documentation in a fast-paced setting. You should possess strong governance skills and the ability to build positive working relationships. Familiarity with InEight Document/TeamBinder is mandatory, and knowledge of TMR policies is highly desirable.

Qualifications & Skills

• Previous experience with InEight Document (TeamBinder)
• Proven ability to work in large-scale project environments
• Office-based in Brisbane City
• Strong organizational and communication skills
• Ability to contribute to a team environment and suggest process improvements

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.