Technology Program Coordinator

Talent; Adelaide; Hybrid; AUD 70,000 - 110,000; Full time

Job summary

Talent in Adelaide, SA, AU is seeking a Technology Program Coordinator to support the delivery of major technology programs. The role coordinates project activities, reporting, governance, RAID registers, procurement, vendor onboarding, resource planning and stakeholder engagement.

This position is ideal for an experienced coordinator with a strong IT project delivery background. This is a 12-month initial term engagement based in Adelaide with a hybrid working arrangement.

Qualifications

• Industry experience providing administrative support for IT project delivery
• Proven experience working with senior stakeholders including procurement
• Excellent teamwork and communication, verbal and written
• Ability to collaborate across IT disciplines
• Understanding of project management methodologies, tools and governance
• Able to work onsite 3+ days/week

Responsibilities

• Coordinate all aspects of the projects
• Produce program reports for senior stakeholders
• Manage workshops and activities logistics
• Provide administrative support to Technology Program/Project Managers including minute taking
• Collaborate to extract insights for reporting
• Maintain compliance with project methodologies and governance
• Coordinate procurement activities and vendor onboarding
• Provide excellent administrative support and customer service
• Manage meetings and maintain documentation
• Foster relationships with stakeholders
• Support continuous improvement of project delivery
• Learn to manage Sprints using Azure DevOps
• Oversee RAID registers and report risks, issues and dependencies
• Develop and distribute onboarding/learning materials for program resources
• Coordinate onboarding for new team members and vendors
• Assist capacity planning and resource allocation tracking

Skills

Program coordination

Stakeholder management

Procurement

Vendor onboarding

Azure DevOps

Governance

Reporting

Administrative support

Resource planning

Tools

MS Office

MS Project

Azure DevOps

Confluence

Job description

• 12 months initial max term engagement; with possible extension
• Adelaide Based Position with Hybrid working arrangement

Support the delivery of major technology programs as a Technology Program Coordinator. Coordinate project activities, reporting, governance, RAID registers, procurement, vendor onboarding, resource planning and stakeholder engagement. Ideal for an experienced coordinator with a strong background supporting IT/technology project delivery.

Responsibilities

• Coordinating all aspects of the projects
• Produce program reports for senior stakeholders
• Managing logistical requirements for all workshops and activities for projects
• Providing administrative support to Technology Program/Project Managers including minute taking, and managing calendar/s
• Collaborating effectively within the team to glean insights for reporting purposes.
• Supporting maintenance of compliance with project methodologies and governance
• Managing Procurement activities according to the procurement processes
• Coordinate vendor onboarding processes
• Providing excellent administrative support and customer service
• Coordinating project meetings and maintaining documentation
• Fostering relationships with internal and external stakeholders
• Contributing to providing support for continuous improvement of project delivery
• Ability to / Willingness to learn how to manage Sprints using Azure DevOps
• Oversee the maintenance and quality assurance of project RAID registers, ensuring risks, assumptions, issues and dependencies are accurately tracked and reported
• Manage the development, maintenance and distribution of onboarding and learning materials to support effective integration of project resources into the program
• Coordinate onboarding activities for new team members and vendors, ensuring compliance with program processes and standards
• Assist the Technology Program/Project Managers with resource capacity planning, tracking resource allocations, forecast demand, and supporting the identification of resource constraints across the program.

Qualifications

• Industry experience in administrative support in an IT Projects Delivery domain
• Proven experience in working with senior stakeholders or similar including procurement activities
• Excellent teamwork and communication skills, verbal and written
• Proven ability to work with a wide range of people across IT disciplines.
• An understanding of project management methodologies, tools and governance
• Able to work onsite 3+ days/week

Technology Program Coordinator • Adelaide, SA, AU