Team Assistant / School Administration Support

Edutemps Pty Ltd.; Sydney; On-site; AUD 39,000 - 52,000; Full time

Job summary

Edutemps Pty Ltd. is supporting an international school on Sydney’s Northern Beaches by sourcing an experienced administrator to assist the executive team and coordinate daily school operations during Term 4.

The role is on-site in Terrey Hills, Monday to Friday, starting at 7 am with a finish between 2 pm and 3:30 pm. This is a temporary on-hire assignment through Edutemps for Term 4, ending 11 December 2026.

Qualifications

• Significant administration experience in a school or education setting.
• Strong organisational skills and the ability to work accurately to time-critical deadlines.
• Clear, professional communication when dealing with teachers, parents and school leaders.

Responsibilities

• Coordinate 20–50 teacher cover arrangements daily, with allocations by 9 am.
• Monitor and prioritise urgent emails from parents and teachers.
• Maintain an overview of daily cover arrangements and communicate changes.
• Provide day-to-day administrative support to the executive team.
• Use GRIDDLE, Microsoft 365 and Apple/Mac systems to support daily operations.

Skills

Administration

Organisation

Communication

Time management

Tools

GRIDDLE

Microsoft 365

Apple/Mac systems

Job description

The Company

Our client is an international school on Sydney’s Northern Beaches. The school requires an experienced administrator to support its executive team and help coordinate daily school operations during Term 4.

The Role

Working on site in Terrey Hills, you will coordinate teacher cover arrangements and provide administrative support to the executive team. You will manage competing priorities and urgent communications, helping the school prepare for each day.

This is a temporary on-hire assignment through Edutemps for Term 4, ending 11 December 2026. Hours are Monday to Friday, starting at 7 am, with flexibility to finish between 2 pm and 3.30 pm. There is no guarantee of continuation into 2027.

Key Responsibilities

• Coordinate approximately 20 to 50 teacher cover arrangements each day, ensuring allocations are completed by 9 am.
• Monitor and prioritise urgent emails from parents and teachers.
• Maintain a clear overview of daily cover arrangements and communicate changes.
• Provide day-to-day administrative support to the executive team.
• Use GRIDDLE, Microsoft 365 and Apple/Mac systems to support daily operations.

The Successful Candidate

• Significant administration experience in a school or education setting.
• Strong organisational skills and the ability to work accurately to time-critical deadlines.
• Confidence coordinating multiple priorities and responding to last-minute changes.
• Clear, professional communication skills when dealing with teachers, parents and school leaders.
• Confidence using Microsoft 365 and Apple/Mac systems, with GRIDDLE experience highly regarded.
• Availability to work on site in Terrey Hills, Monday to Friday from 7 am, with a finish time between 2 pm and 3.30 pm.