Executive Assistant / Office Manager

Randstad Australia; Adelaide; On-site; AUD 55,000 - 83,000; Full time

Benefits offered by this job

12-Month contract

Competitive remuneration

Dynamic work environment

Job summary

Randstad Australia is seeking an Executive Assistant & Office Manager for a 12-month contract at a prominent Modbury school. You will provide high-level executive support to the Principal while managing front-of-house operations, student services, and admin teams.

The role requires advanced MS Office skills (Excel, Word, PowerPoint) and experience with Canva, CRM systems, and reporting. Strong communication and discretion are essential as you coordinate travel and lead administrative workflows.

Qualifications

• Background in high-level EA support and office supervision within education or complex environments.
• Advanced proficiency in MS Office including Excel; content creation tools like Canva.

Responsibilities

• Manage confidential emails, diaries, scheduling, agendas, minute-taking, and executive correspondence.
• Design and present reports and presentations using Excel, PowerPoint, Canva.
• Coordinate interstate and overseas travel arrangements and itineraries.
• Oversee front office, student services and admin service points; supervise teams.
• Drive process improvements and maintain standard operating procedures.

Skills

Executive support

Office supervision

Advanced Excel

PowerPoint

Canva

CRM/database management

Verbal & written communication

Discretion & confidentiality

Tools

Canva

CRM software

PowerPoint

Job description

About The Role

We are seeking a highly articulate, proactive, and polished Executive Assistant & Office Manager for a 12-month contract position based at a prominent school in Modbury. This dual-focused role provides high-level executive support to the Principal while overseeing the day-to-day management of front-of-house administrative service points, student services, and office support teams. You will act as the key liaison for executive communications, workflow coordination, and staff supervision, ensuring operational excellence across all administrative functions.

Key Responsibilities

Executive Support to the Principal

• Manage confidential email inboxes, complex diaries, scheduling, agendas, minute-taking, and executive correspondence.
• Utilise advanced MS Office (particularly Excel) to synthesize operational data, build reports, and present informed recommendations to leadership.
• Design visually engaging presentations, newsletter items, and public-facing communications using PowerPoint, Canva, and core software tools.
• Coordinate interstate and overseas travel arrangements, itineraries, and reconciliations.

Office Management & Team Supervision

• Oversee the daily operations of the front office, student services, and administrative service points.
• Provide day-to-day supervision, task allocation, and leadership to the administrative and customer service teams.
• Ensure adequate staffing, resources, and continuity of service during peak periods or staff absences.
• Maintain standard operating procedures and drive continuous process improvements across office functions.

Key Selection Criteria

• Administrative & Executive Experience: Proven background in high-level EA support and office supervision within education or complex public/corporate environments.
• Technical Skills: Advanced proficiency in the MS Office Suite (advanced Excel, Word, PowerPoint) and content creation tools (e.g., Canva).
• Communication & Discretion: Exceptional verbal and written communication skills with the ability to handle sensitive, confidential matters with complete discretion.
• System & Data Capability: Strong experience utilising CRM/student management databases, tracking workflows, and producing executive reports.
• Mandatory Clearances & Certifications: or willing to obtain
  • National Police Check
  • Current Working with Children Check (WWCC)
  • Risks of Harm, Abuse and Neglect – Education and Care (RRHAN-EC)
  • Current Senior First Aid Certificate

What’s on Offer?

• 12-Month Contract: Ongoing stability within a supportive, community-focused leadership team.
• Competitive SSO3 Remuneration: Excellent hourly rate + superannuation.
• Dynamic Work Environment: A varied, engaging role blending executive support, team leadership, and administrative operations.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Experience

2 years