Daily Organiser & Administration Support

Homestead Senior Secondary College; Melbourne; On-site; AUD 60,000 - 70,000; Full time

Job summary

Homestead Senior Secondary College in Point Cook, VIC, seeks a Daily Organiser & Administration Support to manage classroom covers, staff allocations and daily operations. You will work with the School Operations team to run the Edval Daily system, update timetables and coordinate front office duties in a one-year fixed term contract from 27/01/2027 to 26/01/2028.

This role requires strong organisational and communication skills, discretion with sensitive information and a commitment to

Qualifications

• Ability to manage daily staffing and supervision within strict timelines.
• Calm, effective problem solving for changing operational needs.
• Strong communication and collaboration with staff, CRTs and leadership.
• Maintain confidentiality when handling sensitive information.

Responsibilities

• Coordinate teacher relief allocations and CRT duties fairly and transparently.
• Arrange morning class covers and absentee teacher requirements.
• Implement the Daily Organiser program (Edval Daily) for absences and changes.
• Liaise with School Operations and Timetabler to meet daily needs.
• Produce the Daily Bulletin and communicate operational changes to staff.
• Maintain the Yard Duty Roster under direction of the Timetabler.
• Update Compass and timetable with approved rooming and staffing changes.
• Assist with front office duties and attend to student/parent enquiries.
• Support attendance administration including late arrivals and early departures.
• Undertake routine administrative tasks including data entry and filing.

Skills

Organisational skills

Problem solving

Interpersonal skills

Discretion

Edval Daily

Compass

Tools

Edval Daily

Compass

Job description

Daily Organiser & Administration Support

Homestead Senior Secondary College – Point Cook VIC

Homestead Senior Secondary College opened in 2020 and is located in a developing area of Point Cook, approximately 28 kilometres from Melbourne CBD. Our feeder schools are the local P-9 colleges - Alamanda and Saltwater P-9 Colleges. A significant percentage of our enrolments are new arrivals to the greater Point Cook community. Homestead also attracts a growing number of enrolments from the independent school's sector. Rapid growth is predicted for both the suburb and school over the next 5 to 10 years.

HSSC is a state of the art 21st Century learning environment for young adults. With a build cost of $53 million, and a new build of 21.6m in the next three years,facilities are second to none. Students learn in a three-storey main building, a standalone Performing Arts/Physical Education building, multi-purpose courts and a playing field. Our landscaped grounds feature amazing spaces for our students and staff.

About the role

To start in late January 2027, the Daily Organiser and Administration support plays a critical role in ensuring the smooth daily operations of the college. Working closely with the School Operations and Timetabler, this position supports daily staff allocations, teacher relief, rooming and student supervision requirements while also supporting general administration including Occupational Health and Safety (OHS) processes. This is a one year fixed term contract from 27/01/2027 to 26/01/2028.

Key responsibilities

• Supporting the teacher relief system including allocating covers and duties to teachers and Casual Relief Teachers (CRTs) in a fair, equitable and transparent manner
• Being available each morning to arrange cover of classes and duties of absentee teachers either through the allocation of covers to staff or by the use of CRTs
• Implementing the Daily Organiser program (Edval Daily), including replacement teachers for teacher absences, lesson cancellations, student excursions and other changes affecting classes and student supervision
• Liaising with the School Operations and Timetabler to ensure all daily operational needs are being met
• Producing the Daily Bulletin and communicating daily operational changes to staff
• Maintaining the Yard Duty Roster under the direction of the School Operations and Timetabler
• Updating Compass and the operational timetable with approved changes to rooming, classes or staffing
• Assisting with front office duties, including telephone enquiries, greeting visitors and responding to student and parent enquiries
• Supporting student attendance administration, including late arrivals and early departures
• Undertaking routine administrative tasks including data entry, filing, document preparation and correspondence

Key Selection Criteria - please address each of these in your application

• SC1 Demonstrated high-level organisational skills and capacity to manage daily staffing and supervision requirements accurately and within strict timelines
• SC2 Strong problem-solving skills and the capacity to respond calmly and effectively to changing daily operational needs within established procedures
• SC3 Strong interpersonal and communication skills, with a proven capacity to work collaboratively with staff, students, CRTs and school leadership
• SC4 Ability to maintain confidentiality and exercise sound judgement when managing sensitive information relating to staffing, students and school operations
• SC5 Commitment to applying Department of Education, college and VGSA requirements to support effective and efficient daily school operations

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