Team Assistant / Office Coordinator

Sharp and Carter; City of Melbourne; On-site; AUD 50,000 - 70,000; Full time

Job summary

Sharp and Carter is seeking expressions of interest for Team Assistant / Office Coordinator roles in Melbourne's CBD. These permanent, full-time opportunities sit at the heart of busy professional environments, supporting senior stakeholders and ensuring a client-facing workspace runs smoothly.

Ideal candidates have 2+ years in corporate settings, strong MS Office skills, and a proactive, solutions-driven mindset. This is a pathway to ongoing opportunities within leading professional services.

Qualifications

• 2+ years' experience in corporate, professional services or premium office environments.
• Experience as a Team Assistant, Office Coordinator, Executive Assistant or similar admin role.
• Excellent communication and professional approach.
• Strong attention to detail and organisational skills.

Responsibilities

• Support senior executives and broader teams with day-to-day administration.
• Coordinate diaries, meetings and travel arrangements.
• Prepare confidential documents and presentations.
• Maintain presentation of boardrooms, kitchens and communal spaces.
• Liaise with facilities, IT and building management; assist events.

Skills

Diary management

Client facing

Communication skills

MS Office proficiency

Prior admin support

Tools

Microsoft Office

Job description

Expression of Interest – Team Assistant / Office Coordinator

Melbourne CBD | Professional Services & Corporate Environments

Are you an experienced Team Assistant, Office Coordinator or Corporate Administrator looking for your next opportunity in Melbourne's CBD?

We are currently seeking expressions of interest from polished and capable administrative professionals interested in upcoming permanent, full-time opportunities within leading professional services and corporate environments.

These roles often sit at the heart of a busy office, supporting senior stakeholders while ensuring the smooth day-to-day coordination and presentation of a professional, client-facing workspace.

Typical responsibilities may include:

• Supporting senior executives and broader teams with day-to-day administration
• Coordinating diaries, meetings and travel arrangements
• Managing meeting room setup, AV, catering and client readiness
• Meeting and greeting clients and external stakeholders
• Maintaining the presentation of boardrooms, kitchens and communal spaces
• Managing office supplies, couriers and deliveries
• Processing expenses, invoices and general administration
• Preparing and formatting confidential documentation and presentations
• Assisting with internal and client events
• Liaising with facilities, building management and IT support
• Providing proactive ad hoc support across the wider business

About You

We would love to hear from candidates with:

• 2+ years' experience in a corporate, professional services or premium office environment
• Experience as a Team Assistant, Office Coordinator, Executive Assistant or similar administrative role
• Strong communication skills and a polished, professional approach
• Excellent attention to detail and organisational skills
• Intermediate Microsoft Office skills
• The ability to manage competing priorities in a fast-paced environment
• A proactive and solutions-focused mindset

If you enjoy being the person who keeps everything running smoothly and are looking to explore your next opportunity, we would love to hear from you.