Administrative Assistant/ Personal Assistant

Extol constructions; City of Melbourne; On-site; AUD 40,000 - 60,000; Part time

Job summary

Extol constructions is seeking an Administrative Assistant/Personal Assistant to join our team in a part-time role (20 hours/week). You will support the Managing Director with day-to-day tasks and personal obligations, coordinate meetings, manage correspondence, and assist with finance and marketing tasks.

The role offers diverse responsibilities, including travel coordination around regional Victoria and occasional site visits, with potential to increase hours based on performance.

Qualifications

• Good knowledge of IT systems.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Previous administrative experience.
• Willingness to learn and grow.

Responsibilities

• Provide administrative support to the team and manage correspondence.
• Schedule appointments and coordinate meetings.
• Assist with document preparation and data entry; maintain records and filing systems.
• Support office operations and travel arrangements for the director and team.

Skills

IT systems

Organisational skills

Interpersonal abilities

Proactive attitude

Growth mindset

Tools

Microsoft Office

Accounting software

Job description

Administrative Assistant/ Personal Assistant

Are you an energetic and detail-oriented administrator

Due to business growth and requirements we’re seeking an Administrative Assistant/PA to join us.

You will play a key role in keeping our office running smoothly and taking care of personal support to our Managing Director, their day-to-day tasks and personal obligations.

No two days are the same - responsibilities will include:

• Providing administrative support to the team
• Managing correspondence, emails, and client communications
• Scheduling appointments and coordinating meetings
• Assisting with document preparation and data entry
• Maintaining records and filing systems
• Supporting office operations and general administrative tasks
• managing and anticipating team travel requirements, including booking flights and accommodation
• Assistance with accounts - reconciliation, invoice, quotes, accounting software.
• Assistance with marketing and sales
• Site visits with reporting duties
• .Options to travel around regional Victoria with director.

What We’re Looking For:

• Good knowledge of IT systems.
• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities with the ability to work hard and have fun at work.
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• A proactive and positive attitude
• Previous administrative experience.
• Somone who enjoys learning and shows growth potential.
• .Good knowledge of Ai systems
• .Marketing experiences.

Contract role

Starting 20 hours a week.

Potential to increase

Contract negotiable based on experience.

Commissions