Executive Assistant

Beaumont People; City of Melbourne; On-site; AUD 86,788 - 95,054; Full time

Job summary

Beaumont People is seeking an experienced Executive Assistant for a temporary role in Melbourne for immediate start. This position requires high-level support to multiple senior stakeholders, managing diaries, travel logistics, and communication. Ideal candidates should have extensive experience in a corporate environment, excellent organisational skills, and proficiency in Microsoft Office Suite and CRM systems. The role offers full-time hours onsite and provides a dynamic working atmosphere.

Qualifications

• Extensive experience as an Executive Assistant in a professional services environment.
• Proven experience supporting multiple senior stakeholders concurrently.
• Strong organisational skills to operate in a fast-paced environment.
• Advanced communication skills for liaising with senior stakeholders.

Responsibilities

• Providing high-level executive support to a Lead Partner.
• Managing complex diary and calendar for multiple stakeholders.
• Coordinating domestic and international travel logistics.
• Preparing documents and presentations using MS Office Suite.

Skills

Executive support

Diary management

Travel coordination

Stakeholder communication

MS Office Suite

MS Teams

CRM management

Tools

MS Office Suite

MS Dynamics

Job description

Executive Assistant | Immediate Start

Temporary role ongoing for 2 months

Fully onsite role in the office

Full time working hours

Melbourne CBD Location

$63 – $69 per hour + Super

Professional/corporate experience is a non‑negotiable requirement for this role

About the role

We are seeking an experienced Executive Assistant to support one to two Partners at a time. This is a fast‑paced and highly visible role, supporting a key service line leader during a period of growth and increased demand.

This opportunity has arisen due to internal movement and team expansion, creating an immediate need for support. You will play a critical role in ensuring seamless day‑to‑day operations, while also providing overflow support to a small number of additional Partners as required.

This is an excellent opportunity for a proactive and professional EA who thrives in a corporate, client‑facing environment and enjoys working closely with senior stakeholders.

Key Responsibilities

• Providing high‑level executive support within a team‑based model, with primary responsibility for one Lead Partner and shared support across a broader group as required
• Complex diary and calendar management across multiple stakeholders
• Coordinating domestic and international travel, including itineraries and logistics
• Managing travel expenses and reconciliations
• Acting as a key point of contact for internal and external stakeholders, including government clients
• Supporting the coordination of meetings, events, and engagements where required
• Preparing documents, correspondence, and presentations using MS Office Suite
• Utilising MS Teams for communication and coordination across teams
• Assisting with CRM management (MS Dynamics experience advantageous)

About You

• Extensive experience as an Executive Assistant is required for this role, within a professional services environment
• Proven experience supporting multiple senior stakeholders concurrently, ideally within a shared or team‑based support model
• Demonstrated ability to effectively prioritise and manage competing demands
• Strong organisational skills with the ability to operate in a fast‑paced, high‑volume environment
• Highly proactive, with the ability to anticipate needs and think ahead
• Demonstrated discretion and professionalism, particularly when handling sensitive information
• Strong communication skills and confidence liaising with senior stakeholders and clients
• Advanced proficiency in Microsoft Office Suite and MS Teams
• CRM experience (ideally MS Dynamics) is advantageous but not essential
• Energetic, adaptable, and thrives in a collaborative, team‑based environment

Interested?

Please submit your CV as soon as possible as applications will be reviewed as received, with no set closing date.

Applications without demonstrated experience as an Executive Assistant cannot be considered for this role.

At Beaumont People, we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way. We encourage applications from people of all different backgrounds, including Aboriginal and Torres Strait Islander peoples, people from CALD backgrounds and people with disabilities. We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status. Should you require a reasonable accommodation to be made for your application to be assessed we would be more than happy to discuss how that can be arranged.