Personal Assistant - Hybrid

Food and Wine; City of Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Food and Wine in Victoria invites applications for a Personal Assistant to support the Director in a fast-paced environment. The role blends executive support, administration, event coordination and office management, requiring proactive ownership of tasks and excellent organisational skills.

The successful candidate will manage complex calendars, arrange travel, prepare reports and coordinate client events while maintaining filing systems and responding to enquiries with professionalism.

Qualifications

• Experience in a Personal Assistant or Senior Administration role is required.
• Excellent organisational and time management abilities.
• Ability to juggle multiple priorities with ease.
• High level of professionalism, discretion and attention to detail.
• Strong communication and interpersonal skills.
• Positive, can-do attitude and willingness to assist across the team.
• Proficiency with Microsoft Office and business systems.

Responsibilities

• Provide executive support to the CEO.
• Manage complex diaries, appointments and schedules.
• Coordinate travel, accommodation and meeting logistics.
• Plan and organise corporate events, presentations and client functions.
• Maintain databases, spreadsheets and electronic filing systems.
• Prepare reports and business documentation.
• Conduct research and follow up on outstanding actions.
• Manage website enquiries and general correspondence.
• Create and schedule LinkedIn content.
• Coordinate office supplies, catering and day-to-day operations.
• Assist the wider team with administrative support as required.

Skills

Organisational skills

Time management

Multitasking

Discretion

Communication skills

Microsoft Office

Interpersonal skills

Tools

Microsoft Office

Business systems

Job description

Job Description

This is an exciting opportunity to work closely with the Director in a varied, fast-paced role where you'll be trusted to keep the office running smoothly while providing high-level executive support.

If you enjoy wearing multiple hats and thrive in a role that combines executive support, administration, event coordination and office management, this could be the perfect fit!

• Provide executive support to the CEO
• Manage complex diaries, appointments and schedules
• Coordinate travel, accommodation and meeting logistics
• Plan and organise corporate events, presentations and client functions
• Maintain databases, spreadsheets and electronic filing systems
• Prepare reports and business documentation
• Conduct research and follow up on outstanding actions
• Manage website enquiries and general correspondence
• Create and schedule LinkedIn content
• Coordinate office supplies, catering and day-to-day office operations
• Assist the wider team with administrative support as required

About the Employer

Our client is a well-established specialist advisory firm that works with businesses and individuals to resolve complex tax debt matters. Known for their professionalism, integrity and personalised approach, they are seeking an experienced Personal Assistant to become a valued member of their Melbourne team.

About the Candidate

We're looking for someone who is organised, proactive and enjoys taking ownership of your work.

• Previous experience in a Personal Assistant or Senior Administration role
• Exceptional organisational and time management skills
• The ability to manage multiple priorities with ease
• A high level of professionalism, discretion and attention to detail
• Strong communication and interpersonal skills
• A positive, can-do attitude and willingness to pitch in wherever needed
• Confidence using Microsoft Office and business systems

Work Environment

National

average

Admin Jobs

average

Victoria

average

Salaries

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