Team Assistant

Select Aust Sydney; Gold Coast City; On-site; AUD 50,000 - 65,000; Full time

Job summary

Randstad is seeking a Team Assistant to support a Business Services division within an established accounting practice in Southport. You will coordinate client correspondence, statutory documentation, and billing administration, acting as the operational anchor for the team under Managers and Partners.

The role focuses on day-to-day administrative coordination, document preparation, and preparation of engagement packs, with MS Office 365, practice management software, and audit portals forming

Qualifications

• Experience in administrative support within professional services is preferred.
• Proficiency with MS Office 365 and document management systems.
• Familiarity with billing processes, debtor tracking, or bank feed coding is advantageous.

Responsibilities

• Coordinate client correspondence and engagement packs.
• Administer statutory documentation and billing processes.
• Support end-of-month activity, debtor reminders, and bank feed balancing.
• Provide reception coverage and general office support when required.

Skills

Admin experience

MS Office 365

Billing knowledge

Document formatting

Client communication

Tools

Practice management software

ATO lodgement platforms

Audit Shield

iReturns

Digital document management

Electronic signing

Job description

Job Type: Permanent position | Full time position

Job Description

Team Assistant | Business Services & Accounting Practice Are you an organised administrative professional looking for a stable, high impact role within an established public practice? Our client, a well regarded mid tier accounting and business advisory firm in Southport, is looking for a proactive Team Assistant to support their Business Services division.

Reporting directly through to Managers and Partners, you will serve as an operational anchor for the team, coordinating client correspondence, statutory documentation, and billing administration. The Role In this role, you will take ownership of day to day administrative coordination, ensuring internal workflows run smoothly and client deliverables are met on time:

• Act as the key administrative contact for Business Services Managers and Partners
• Coordinate routine client correspondence, formal engagement packs, and trustee documentation
• Administer corporate compliance processes including superannuation audit packs and Audit Shield workflows

• Handle document preparation, report formatting, collating, digital filing, and iReturns meeting packs
• Support end of month job and fee administration, debtor reminders, and bank feed balancing
• Provide reception coverage and general office support when required

The Tech Stack & Environment

You will operate within a collaborative, professional office environment utilising modern practice tools:

• Practice management software
• ATO electronic lodgement platforms

• Specialist accounting compliance portals including Audit Shield and iReturns
• Microsoft Office 365, with an emphasis on Word formatting and Excel reconciliations
• Digital document management systems
• Secure electronic signing platforms

What You Bring Prior administrative or secretarial experience, ideally gained within an accounting practice, legal firm, or professional services setting

• Demonstrated proficiency across Microsoft Office 365 and practice document management systems
• Experience with or exposure to basic debtor tracking, billing processes, or bank feed coding
• High attention to detail with strong document formatting capability

Excellent interpersonal communication skills with a client focused, proactive approach Immediate or two week availability to commence in Southport

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

We actively encourage applications from any background.