Executive Assistant

Hoban; Gold Coast City; On-site; AUD 52,000 - 62,000; Full time

Job summary

Hoban Recruitment is seeking an experienced Executive Assistant to support senior leadership at a major distribution centre in Yatala, QLD. This role involves high-level administration, calendar management, travel coordination and confidential support in a busy operational environment.

Key responsibilities include coordinating meetings, preparing papers, handling correspondence and liaising with stakeholders.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or senior administrator
• Demonstrated experience supporting senior managers or executives
• Strong calendar, meeting and travel coordination skills
• Excellent written and verbal communication skills
• Advanced proficiency across Microsoft Office, particularly Outlook, Word, Excel, PowerPoint and Teams
• Strong attention to detail and a highly organised approach
• Ability to manage changing priorities and work under pressure
• Professional judgement and a high level of confidentiality

Responsibilities

• Provide high-level administrative and organisational support to senior leadership
• Manage complex calendars, appointments and meeting schedules
• Coordinate meetings, agendas, papers, minutes and follow-up actions
• Organise travel, accommodation and itineraries
• Prepare correspondence, reports, presentations and briefing materials
• Monitor emails, deadlines and priority actions
• Process expenses, purchase orders and administrative documentation
• Liaise with internal teams, customers, suppliers and stakeholders
• Assist with site events, leadership meetings and business activities
• Maintain confidential records and handle sensitive information with discretion
• Identify opportunities to improve administrative processes and increase office efficiency
• Provide broader administrative support as required

Job description

Location: Yatala, QLD
Employment type: Casual on hire
Hours: 8am start time (some flexibility)
Salary: $38.00–$45.00 per hour + 12% superannuation
Commencement: Immediate start available

Are you an experienced Executive Assistant who thrives in a busy, operational environment?

HOBAN Recruitment is seeking a highly organised and proactive Executive Assistant to support senior leadership at a major distribution centre in Yatala. This is an excellent opportunity for a capable administration professional who enjoys managing competing priorities, building strong working relationships and keeping a busy executive office running smoothly.

Working within a fast-paced corporate and operational environment, you will provide high-level administrative support while acting as a trusted point of contact for internal and external stakeholders.

About the Role

Your responsibilities may include:

• Providing high-level administrative and organisational support to senior leadership
• Managing complex calendars, appointments and meeting schedules
• Coordinating meetings, including agendas, meeting papers, minutes and follow-up actions
• Organising travel, accommodation and associated itineraries
• Preparing correspondence, reports, presentations and briefing materials
• Monitoring emails, deadlines and priority actions
• Processing expenses, purchase orders and administrative documentation
• Liaising professionally with internal teams, customers, suppliers and senior stakeholders
• Assisting with site events, leadership meetings and business activities
• Maintaining confidential records and handling sensitive information with discretion
• Identifying opportunities to improve administrative processes and office efficiency
• Providing broader administrative support as required

About You

To succeed in this position, you will ideally have:

• Previous experience as an Executive Assistant, Personal Assistant or senior administrator
• Demonstrated experience supporting senior managers or executives
• Strong calendar, meeting and travel coordination skills
• Excellent written and verbal communication skills
• Advanced proficiency across Microsoft Office, particularly Outlook, Word, Excel, PowerPoint and Teams
• Strong attention to detail and a highly organised approach
• The ability to manage changing priorities and work confidently under pressure
• Professional judgement and a high level of confidentiality
• A proactive, solutions-focused attitude
• Strong interpersonal skills and the confidence to communicate with stakeholders at all levels
• Experience within logistics, warehousing, manufacturing, engineering, construction, mining or another operational environment would be highly regarded

What’s on Offer

• An opportunity to support senior leadership within a large, well-established operation
• A professional and collaborative working environment
• A varied role with genuine responsibility and stakeholder exposure
• Convenient Yatala location, accessible from both Brisbane and the Gold Coast
• Support throughout the recruitment process from your HOBAN consultant

At HOBAN, we encourage applications from people of all backgrounds and experiences. We are committed to creating an inclusive recruitment process and supporting equitable employment opportunities.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at***********@hoban.com.auor visit www.hoban.com.au/adjustmentsfor additional contact details.