Talent Operations Coordinator — 12-Month Contract (Sydney)

Industrial Light & Magic; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Industrial Light & Magic in Sydney is seeking a Talent Coordinator on a 12-month contract. You will work closely with talent managers to support VFX crews, capacity management, and day-to-day artist services across the studio.

You will update crewing databases, maintain the film credit records, organize talent meetings, onboarding tasks with HR, and provide administrative support to talent managers while collaborating with Facilities, HR, Finance, Production and Technology.

Qualifications

• Experience in an HR, production, or related industry is a plus.
• VFX knowledge is an additional advantage.
• Ability to work quickly and turn around reports and analysis in a timely manner.
• Excellent verbal and written communication, along with administrative and organisational detail.
• Proficiency with Word, Excel, Google Suite, and calendar management.

Responsibilities

• Updating and maintaining crewing and capacity spreadsheets and databases.
• Maintain the film credit database and reviewing names with managers.
• Coordinating ongoing Talent meetings and organising/hosting social events.
• Preparing agendas for various meetings, taking notes and disseminating as appropriate.
• Working with HR and training to assist with new artist onboarding tasks.
• Coordinating artist reviews and check ins, and assisting with occasional surveys.
• Facilitating all timecard, TOIL and leave processes and ensuring they are maintained in production tools.
• Providing artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries, etc.
• Providing general administrative support to the talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks.
• With oversight from Talent Managers, partnering with other teams such as Facilities, HR, Finance, Production, and Technology to ensure talent management processes are followed.

Skills

HR experience

VFX knowledge

Problem-solving

Communication skills

Microsoft Word/Excel

Google Suite

Calendar management

Administrative skills

Self-motivation

Job description

Industrial Light & Magic in Sydney is seeking a Talent Coordinator on a 12-month contract. You will work closely with talent managers to support VFX crews, capacity management, and day-to-day artist services across the studio.

You will update crewing databases, maintain the film credit records, organize talent meetings, onboarding tasks with HR, and provide administrative support to talent managers while collaborating with Facilities, HR, Finance, Production and Technology.