Talent Coordinator

Industrial Light & Magic; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Industrial Light & Magic in Sydney is seeking a Talent Coordinator on a 12-month contract. You will work closely with talent managers to support VFX crews, capacity management, and day-to-day artist services across the studio.

You will update crewing databases, maintain the film credit records, organize talent meetings, onboarding tasks with HR, and provide administrative support to talent managers while collaborating with Facilities, HR, Finance, Production and Technology.

Qualifications

• Experience in an HR, production, or related industry is a plus.
• VFX knowledge is an additional advantage.
• Ability to work quickly and turn around reports and analysis in a timely manner.
• Excellent verbal and written communication, along with administrative and organisational detail.
• Proficiency with Word, Excel, Google Suite, and calendar management.

Responsibilities

• Updating and maintaining crewing and capacity spreadsheets and databases.
• Maintain the film credit database and reviewing names with managers.
• Coordinating ongoing Talent meetings and organising/hosting social events.
• Preparing agendas for various meetings, taking notes and disseminating as appropriate.
• Working with HR and training to assist with new artist onboarding tasks.
• Coordinating artist reviews and check ins, and assisting with occasional surveys.
• Facilitating all timecard, TOIL and leave processes and ensuring they are maintained in production tools.
• Providing artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries, etc.
• Providing general administrative support to the talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks.
• With oversight from Talent Managers, partnering with other teams such as Facilities, HR, Finance, Production, and Technology to ensure talent management processes are followed.

Skills

HR experience

VFX knowledge

Problem-solving

Communication skills

Microsoft Word/Excel

Google Suite

Calendar management

Administrative skills

Self-motivation

Job description

This is a 12 month contract role at our Sydney studio.

As the Talent Coordinator, you are responsible for working closely with one or multiple talent managers, assisting in VFX crew and capacity management in the ILM studio. Your role is to support the talent management team, artists, production teams, editorial and art departments with a positive experience working at ILM.

Your role?

• Updating and maintaining crewing and capacity spreadsheets and databases
• Maintain the film credit database and reviewing names with managers
• Coordinating ongoing Talent meetings and organising/hosting social events
• Preparing agendas for various meetings, taking notes and disseminating as appropriate
• Working with HR and training to assist with new artist onboarding tasks
• Coordinating artist reviews and check ins, and assisting with occasional surveys
• Facilitating all timecard, TOIL and leave processes and ensuring they are maintained in production tools
• Providing artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries, etc.
• Providing general administrative support to the talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks
• With oversight from Talent Managers, partnering with other teams such as Facilities, HR, Finance, Production, and Technology to ensure talent management processes are followed

To be a contributing member of this team, you will have a mix of these skills:

• Experience in an HR, production, or related industry is a plus
• Proven problem-solving skills and VFX knowledge are an additional advantage
• Happy to take on a variety of responsibilities all contributing to the end goal of a supportive and positive team environment with high levels of self-motivation and proactiveness
• Must be able to work quickly, adjust to changes and effectively turn around reports and analysis in a timely manner.
• Excellent communication skills both verbal and written along with administrative and organisational detail
• Confident in Microsoft Word and Excel, Google Suite, and proven calendar management skills

JoinILM

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Disclaimer

This position is with ILM (Australia) Pty. Ltd., which is part of a business we call Industrial Light & Magic.

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